Dear All,

We are seeking a new team mate for our pre-award team. There is a possibility of remote for the right candidate.

• Meaning, you have at least 2 years of research administration experience and are able to work autonomously after a training period.
• You also are not afraid to ask questions when you are in doubt, but actively engage in learning to show you are retaining the education being provided.
• This is a high volume role that requires strong attention to detail. The right candidate will be able to balance multiple priorities and up to 10 proposals alone during a heavy deadline season (although a rarity).
• You will be joining a team with oversight by 2 Senior Specialists and a Grants Manager. Collectively we have 13-18 years research administration experience each, and have held multiple hats during our careers.
  • This includes central and school office roles aside from departmental. You will be joining a knowledgeable team and can find room to grow with the expertise we all share.
  • We currently have about 35 faculty that submit consistently. With a mix of PhD, MD, Post Doc and Fellows.
  • This role will also have a few non-financial post award responsibilities. I.e. help with other supports, compliance items such as staying on top of PI certifications (CITI Training) etc, and supporting the post award team who handles all RPPR’s.
  • These will be few and done as necessary

Please see full posting below. https://jobs.nyulangone.org/job/19880848/grants-specialist-new-york-ny/#tab-id-3

Job Responsibilities:

Performs miscellaneousjob-related duties as assigned.

Oversees thepreparation of scientific-related grant proposals, to include guidance andassistance in budget preparation and interpretation of funding agencyregulations and requirements; reviews proposals for compliance with policies,regulations,procedures, and facilitates documentation requirements.

Analyzes and reviewsgrant budgets for compliance with policies, funding agency requirements, andappropriate accounting protocol and procedures; advises and assists researchersand administrators in grant budgeting, and/or cost sharing requirements, andthe use of associated data management and reporting systems and processes.Guides basic science and clinical investigators through the process of grantspreparation, working with grants finance personnel in preparing budgets,just-in-time materials, and subcontracts/consortium materials.

Develops and maintainsspecialized databases and systems for recording and tracking grant proposals,awards, and related statistical information; creates and distributes standardand special reports, studies, summaries, and analyses, as required. Maintainupdated file of materials such as electronic submission forms, bio-sketches,resources, and equipment information.

Collaborate with theSchool ofMedicine’s Sponsored Programs Administration office as well as withprogram officers at the NIH (National Institutes of Health) and other fundingagencies, and providing updated information on requests for applications from theNIH as well as society and foundational grants. May provide advice and guidanceto researchers and/or administrators with program planning and priorities inorder to meet the requirements of the grant.

Provides advice andguidance to researchers and administrators on the application of grant fundingpolicies, regulations, and procedures; serves as liaison between the departmentand funding agencies on various issues pertaining to proposals, awards, and/orbudgets.

Guides and facilitatesthe research of funding opportunities for the activities of the department;maintains data on funding sources and a library of agency policies,procedures,. and documentation.

Maintains currency ofknowledge of grant funding policies, regulations, and procedures; disseminatesand/or presents changes to departments and advises on the implementation andimpact of changes on funded operations.

May provide advice andguidance to researchers and/or administrators with program planning andpriorities in order to meet the requirements of the grant.May assist with thepublication and dissemination of information on the grant in keeping withguidelines from the granting agency.

Minimum Qualifications:
To qualify you must have a Bachelor’s degree; minimum of 2 years’ relevant experience in a research or an academic environment. Must include experience with scientific grants preparation. Position also requires knowledge and skills in the following areas: Knowledge of grant funding policies and procedures and applicable local, state, federal and School regulations. Ability to communicate effectively, both verbally and in writing. Knowledge of restricted fund accounting principles, procedures, and standards. Skill in the use of personal computers and software applications including database management skills. Knowledge of federal, state and/or community funding sources and mechanisms.Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to provide technical advice and information to staff. Knowledge of current developments/trends in grant proposals.

Preferred Qualifications:
BS Degree

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 – $90,100.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Feel free to reach out to me with questions or with a resume and cover letter. We are hoping to fill this position as soon as possible. Salary information is found within the posting. The budget will only allow the highest point posted within the range listed.

Please share if you know someone looking.

Best,

Kristen

Kristen N.Lemma, MPA-CRC,CRA

NYU Grossman School of Medicine

Hours: Mon-Fri-9am-5pm EST

Upcoming OOO-