It is my understanding that the mid project extension replaces the prior approval no cost extension request. The institution will still have the ability to exercise its expanded authority to extend the grant up to a year without prior
approval (aka automatic no cost extension notification). We just completed the mid project extension period on one of our request, and we are currently in the last funded period on a R01. I will know for sure around the Feb or March 2024, timeframe, if the
NCXT hyperlink is available in the NIH Commons after connecting with our central business office. If I remember, could report back to this email string. In theory, it should be available, as a mid-project extension is a prior approval no cost extension request.
It just happens during the funded project periods instead of at the end (after the Institution’s automatic notification period has been completed). Usually the NIH provides two no cost extension requests (1 automatic, and 1 prior approval).
In terms of advantage and/or disadvantage, I would agree nothing unusual…Depending on the GMS, that individual may require the standard paperwork as if submitting a second (prior approval) no cost extension request. It usually includes
a budget (R&R budget form usually suffices), budget justification, and a prior approval letter which address the questions why you have carryforward greater than 25% and your plans for spending down the funds. FYI, if a full year mid project extension request
is needed, a RPPR will need to be submitted prior to issuance of the next budget period funds. Carryforward, if any, after the mid project period extension will most likely be under the 25% threshold, which would mean that you could indicate ‘no’, to the
carryforward question of being greater than 25%.
Sincerely,
Jerry Robertson
Oregon Health & Science University
Vaccine & Gene Therapy Institute
Unit Sponsored Project Analyst
505 NW 185th Ave
Beaverton, OR 97006-3448
Tel: 503-418-2708
Email: xxxxxx@ohsu.edu
From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org>
On Behalf Of Shea A. Ray
Sent: Wednesday, July 12, 2023 8:29 AM
To: xxxxxx@lists.healthresearch.org
Subject: [EXTERNAL] Re: EXT: Re: [RESADM-L] Mid-project cost extension
There is no requirement to ask for a full-year extension, to my knowledge. The request should be for the length of time actually needed, which would relate to the carryover
funds available. The next increment of funding would be released accordingly, not necessarily a year later.
From:
xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> on behalf of Johnson, Katie <xxxxxx@kent.edu>
Sent: Wednesday, July 12, 2023 11:18 AM
To: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org>
Subject: RE: EXT: Re: [RESADM-L] Mid-project cost extension
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Hi,
I am newer to this but in reading the responses it occurred to me that you will need to make sure the funds currently remaining will be enough to carry the research for an entire year, since the next disbursement will be delayed for a
year. This also depends on your institution’s willingness to ‘float’ additional costs while waiting for the next disbursement if the need arises.
Thanks, Katie
Katie Johnson I Sponsored Programs Administrator I Sponsored Programs I 207J Schwartz Center
Kent, OH 44242-0001 I Kent State University I 330-672-3521(p) I 330-672-7991(f) I
xxxxxx@kent.edu
From:
xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org>
On Behalf Of Shea A. Ray
Sent: Wednesday, July 12, 2023 9:36 AM
To: xxxxxx@lists.healthresearch.org
Subject: EXT: Re: [RESADM-L] Mid-project cost extension
I could be wrong, but I think the GMS was most likely referring to submitting a request for a mid-project extension. I just submitted a mid-project extension request
for a grant yesterday. My discussions with the GMS for the grant explained that this would be an agency approved extension and would not affect our ability to use the institutionally approved NCE at the end of the award. In essence, it would extend the award
for the period of time you request (we requested 12 months) and delay the next increment of funding by the period of time you request, and the PO approves.
The most important benefit, in my
opinion, is that the excessive carryover funds will not be used as an offset.
Shea
From:
xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> on behalf of Noor M. Seddiq <xxxxxx@gmail.com>
Sent: Wednesday, July 12, 2023 8:42 AM
To: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org>
Subject: Re: [RESADM-L] Mid-project cost extension
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Budget Period ( mid-project) carryover and Project Period (end of project) NEC
Carryover
Unobligated funds remaining at the end of any budget period that, with the approval of the sponsor or with automatic carryover,
may be carried forward to the next budget period to cover allowable costs of that budget period. There must be a bona fide programmatic need justified for the use of carryover funds in the next budget period.
No Cost Extension (NCE)
Extends the project period beyond the original end date with no additional
funding. Allowed when: the end of the project period is near; there is a programmatic need to continue research; and there are sufficient funds left to cover the extended effort.
On Wed, Jul 12, 2023 at 8:21 AM <xxxxxx@unibe.ch> wrote:
Hallo everyone,
I have another urgent no-cost extension (NCE) question: We have a 3-year R01. We are in year 2 and know we will need a NCE to complete the project. We have just submitted the RPPR for year 2 and have indicated a very large unobligated balance going into year 3. The GMS’s suggestion for how to deal with this is that we file a mid-project NCE now, extending year 2 by 12 months. I have never come across this before.
Can someone please tell me what the advantages / disadvantages of a mid-project NCE are compared to a normal NCE at the end of year 3?
The GMS wrote that if we were to request a normal NCE at the end of year 3 and there were unobligated funds remaining in the final budget period when the NCE was active, there would be no way to request a second NCE, since only one can be requested per budget period. Can someone please explain this to me? I always assumed you would be in the first NCE period when you applied for a second NCE.
Thanks in advance for your help.
Best regards,
Leah
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