Hi, everyone! The Subaward Management Team at Yale University has an open position, and we’re looking for another service-oriented individual who loves to learn and has a passion for Research Administration to add to our fun, dynamic team! Yale OSP is currently
offering both remote and hybrid work schedules.
A brief description of the position is below. Please click on the link for 81798BR for additional details. Also please
feel free to contact me directly at xxxxxx@yale.edu or at (203) 737-1103.
Job Title: Subaward Manager
Supervisory Org: OSP
Position Focus: Reporting to the Associate Director, Subaward Management, this position provides support to faculty and departmental staff regarding the drafting, administration and execution of outgoing subawards issued under grants and contracts.
These duties involve interpretation of award terms and conditions, negotiating subaward terms and conditions, keeping abreast of changes in University policy, federal regulations, and sponsor requirements, as they relate to the creation and management of subaward
agreements. In the execution of this role, the position acts as the primary manager for handling outgoing subaward related issues, advising/educating departmental personnel on sponsored award management policies, and sponsoring agency terms and conditions
as they relate to subawards.
Essential Duties:
1.
Manage the outgoing subcontract process including review, coordination and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University.
2.
Work collaboratively with contract and award managers to ensure the proper execution of subawards ensuring the terms and conditions of awards are properly reflected as flow-down terms and conditions to subrecipients.
3.
Negotiate terms and conditions of subaward agreements with sub recipient organizations.
4.
Oversee the proper management of subaward records in IRES and in Workday for accuracy.
5.
Obtain and review financial and other documentation of subrecipient to evaluate financial stability, internal controls and performance history of subrecipients.
6.
Determine level of risk of each subrecipient and consider risk mitigation strategies to reduce Yale and Sponsor risk exposure.
7.
Responsible for reading and interpreting sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the sub recipient’s financial obligations adheres to expectations of Yale and the sponsor,
as well as identification of special terms and conditions that may be required.
8.
Identify and resolve problematic reporting and invoicing clauses that are not being met by the sub recipient and communicate effective resolution with the PI and department business office.
9.
Create and ensure accurate grant line set up in the University’s financial system for all after-the-fact subawards.
10.
Create and manage supplier contracts in the University’s financial system.
11.
Ensure exceptional customer service to faculty, staff and sponsors while at the same time providing appropriate institutional oversight and sponsor stewardship.
Required Education and Experience: Bachelor’s degree and 3 years of experience in a related field or an equivalent combination of education and experience.
Full Position Posting in Careers at Yale can be found here: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1576079
Best,
Beth Kingsley, CRA (she/her)
Associate Director, Subaward Management Team, Office of Sponsored Projects
Yale University
25 Science Park, 150 Munson Street, Room 344
PO Box 208327
New Haven, CT 06520-8237
203-737-1103 (Office)
Yale University acknowledges that indigenous peoples and nations, including Mohegan, Mashantucket
Pequot, Eastern Pequot, Schaghticoke, Golden Hill Paugussett, Niantic, and the Quinnipiac and other Algonquian speaking peoples, have stewarded through generations the lands and waterways of what is now the state of Connecticut. We honor and respect the enduring
relationship that exists between these peoples and nations and this land.