Not encourage cost share?

From a solicitation I was looking at not too long ago…

So you get to Section IV F and find that you can basically bribe your way to an award if you are willing to mortgage enough of your organization’s resources.

Those 10 extra points will get you from an “Good” to “Excellent”

Susan

Susan Cao, Proposal Manager – xxxxxx@oregonstate.edu

Oregon State University | College of Engineering Research Administration |

509-432-9386 (permanent remote location: Pullman, WA)

Reach me on Microsoft Teams for quick responses

From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> On Behalf Of Nelson, Heather (xxxxxx@uidaho.edu)
Sent: Wednesday, November 23, 2022 3:02 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] RE: Calculating Cost-Share

[This email originated from outside of OSU. Use caution with links and attachments.]

But they’re not supposed to “encourage” cost share. That was one of the big deals when the Uniform Guidance came out. I usually look to the CFDA to see whether cost share is a requirement and if not then I gently push back to them that they are breaking the rules and that they should fix the problem before their next solicitation is issued (because by the time we figure it out it’s too late to change it). However, I do agree with Susan’s assessment and calculation. The overall project cost including the unrecovered/waived overhead ends up being more than the $35K cap, but the cap is just for the funded amount.

Heather Nelson, Associate Director

Office of Sponsored Programs

University of Idaho

(208) 885-6680

From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> On Behalf Of Cao, Susan
Sent: Wednesday, November 23, 2022 2:47 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] RE: Calculating Cost-Share

Wow this one is poorly worded and I would be emailing the contact in this solicitation to understand what they think they said. Because it probably doesn’t match the words on the page. 😊

I think what they may mean is a maximum of $35,000 in sponsor funds with a maximum 8% MTDC (so assuming no exclusions, $32,407.41 in direct costs and $2,592.59 in F&A)
and that you offer the unrecovered F&A from your NICRA as cost share.

That would be a total project costs of $50,717.60 with $35,000.00 in total funding from the agency and $15,717.60 in total cost share provided by your institution.

Have a happy holiday,

Susan

Susan Cao, Proposal Manager – xxxxxx@oregonstate.edu

Oregon State University | College of Engineering Research Administration |

509-432-9386 (permanent remote location: Pullman, WA)

Reach me on Microsoft Teams for quick responses

From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org>
Sent: Wednesday, November 23, 2022 2:31 PM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: [RESADM-L] Calculating Cost-Share

[This email originated from outside of OSU. Use caution with links and attachments.]

Hello Fellow Research Administrators….Happy Holidays and Thank You for Being YOU!!!!!

I have a question and your feedback would be greatly appreciated….I’m working an application with an IDC cap with cost-share, but am “second guessing,” myself on what the statement below really means……

Up to $35,000 per year in total funding

Awardees with a Negotiated Indirect Cost Rate Agreement (NICRA) from a U.S. federal cognizant agency may claim their NICRA, however, they are encouraged to provide a cost share to cover the difference in cost rate, so that the applied Indirect Cost rate does not exceed 8% of the award’s modified total direct costs.

I’m thinking I first calculate the MTDC, then calculate 8% of the MTDC, then subtract that amount from the Indirect costs calculated to come up with the cost-share amount……Thoughts?

		Yr 1
Total Direct Costs		$ 22,364
Modified Total Direct Costs (MTDC)		$ 22,364
Indirect Costs	56.5%	$ 12,636
Total Direct and Indirect Costs		$ 35,000

MTDC	$ 22,364
8% of MTDC	$ 1,789
Indirect - 56.5%	$ 12,636
Costshare annually	$ 10,847

Jatasha Haralson (Tasha), MBA, MRA

Operations Manager- Research

Office of Sponsored Projects Administration

Research Administrative Services

Mayo Clinic

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