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Job Description
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Req
82216BR - Research Advancement Administrator
The ASU Knowledge Enterprise is seeking an experienced research administrator to join its Research Advancement Services (RAS) department at Arizona
State University (ASU). Please see futher below for flexible work options.
RAS is a central shared services unit that provides support to assigned units across the university, including administrative units (e.g., the ASU
Police Department) and academic units (e.g., WP Carey School of Business). RAS is a high-functioning team focused on quality customer service, with built-in leadership support and professional development. Joining RAS would provide you a unique career opportunity.
As a proficient Research Advancement Administrator (RAA) you will be a part of this collaborative team o f 7-8 individuals. You will gain experience
with a wide variety of funding agencies, as well as a broad range of research administration topics and issues, operational strategies, and leadership topics and practices.
In this position, you will primarily be responsible for pre-award administration with some post-award hand-off and outreach activities. You will
assist investigators on appropriate sponsor guidelines and university policies, fostering a supportive environment. For many proposals, you will work with individual faculty and/or department staff to develop proposals. Additionally, you would also support
high-profile proposals, which involve teams of investigators and proposal managers and incorporate multiple subcontractor institutions.
Candidates are required to provide proof of either US citizenship, Permanent US residency or classification as a protected individual as defined
in 8 USC 1324b (a) (3).
Flexible work options
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Alternative work schedules can include staggered start and stop times.
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Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at
their primary ASU work location. Dean or vice-president-level approval is required.
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Remote work is an arrangement where the employee spends less than 60% of their regular workweek at
a regularly assigned ASU work location. Executive vice president-level approval is required.
Essential Duties
Under general supervision from senior staff, the RAA works both independently and as a member of the RAS team to:
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Serve as an administrative resource to ASU investigators and ASU research advancement administrators
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Manage project proposals and applications for sponsored funding, organizing a proposal plans or checklists and monitoring progress to keep development and required actions on track
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Develop adminis trative components of proposals for a wide variety of funding agencies, including federal sponsors, corporate entities, philanthropic funders, and local governmental agencies
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Provide RA leadership on specialized opportunity proposals (i.e., high-profile, strategic, multi-institution, and/or multi-million dollar initiatives)
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Develop project budgets, draft budget justifications, secure internal approvals, liaise with sub-recipients, check proposal documents for compliance, prepare sponsor application packages, and
work closely with the Office for Research and Sponsored Projects Administration (ORSPA) for institutional review and submission
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When required by the sponsor as part of compliant proposal submission, prepare Microsoft Excel spreadsheets involving multiple worksheets and integrated budget summaries
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Assist with post submission action items requested by the sponsor such as revised budgets, completion of sponsor forms, etc.
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Utilize and liai se with ASU resources and offices to resolve issues related to cost-sharing, international engagement, subcontracting, etc.
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Analyze award documents and advise RAS-assigned faculty and staff on administrative award management issues, facilitating problem resolution with faculty, internal offices, sub-recipients,
and sponsors;
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Interpret sponsor guidelines to ensure ongoing compliance with all applicable regulatory and financial requirements imposed on institutions of higher education;
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Develop and maintain working relationships with faculty, researchers, unit personnel, Sponsored Project Office representatives, and members of the ASU Research Advancement Community;
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Perform other responsibilities as assigned.
Minimum Qualifications
Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination
of education and/or experience from whic h comparable knowledge, skill and abilities have been achieved.
Desired Qualifications
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Demonstrated knowledge of administrative sponsored project proposal development and/or award administration
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Evidence of effective written and verbal communication skills
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Experience in collaboration and in using high level of customer service
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Ability to understand user needs, requirements, and requests
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Experience in using problem-solving, critical thinking and time management skills
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Ability to work on multiple projects while producing accurate output
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Demonstrated knowledge of relevant computer applications: Microsoft Office (i.e., Excel, Outlook, Word, PowerPoint), University grants management systems, University financial management systems,
PeopleSoft, FastLane/Research.gov, Grants.gov, NIH eRA Commons.
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Ability to work collaboratively with a team as well as manage workload independently.
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