I am unsure if this actually sent yesterday, so I am resending it today. My sincerest apologies if you receive it more than once.

Come join our awesome team in beautiful Colorado! Kaiser Permanente Colorado is hiring two (2) Sponsored Programs Administrators (SPA) and one (1) Sr. Sponsored Programs Administrator (Sr. SPA). These are hybrid positions which will be required to come into the office occasionally however most work will be performed remotely.  Applicants must live in or be willing to relocate to Colorado.  

Applicants should apply online at: 

SPA - https://www.kaiserpermanentejobs.org/job/aurora/research-grant-sponsored-programs-administrator/641/31057574672

Sr. SPA - https://www.kaiserpermanentejobs.org/job/aurora/senior-research-grant-sponsored-programs-administrator/641/31057575776

For questions or additional information please contact Stephanie Goldcamp at xxxxxx@kp.org

Please see below for details on both the SPA and Sr. SPA positions.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

OFFICIAL TITLE: Sponsored Programs Administrator

JOB SUMMARY: 

Provides pre-award and non-financial post award oversight for sponsored projects in the Kaiser Permanente Colorado (KPCO) region.  Works on minimal to moderately complex and diverse research portfolios that require analytical skills and an understanding of applicable rules and regulations, including but not limited to program-specific administrative guidelines for both federal and non-federal funding agencies, OMB Uniform Guidance, PHS Grants Policy Statement, and FAR clauses.  Willingness to learn new skills with a basic understanding of research administration and administrative systems, including but not limited to eRA Commons, PeopleSoft, and Cayuse.  With guidance from senior team members and research administration leadership, collaborates and coordinates with all levels of personnel both internal and external to the KPCO region to ensure accurate proposal development and submission, negotiation and facilitation of legal agreements with federal, state, local governments, universities, pharmaceutical companies, non-profit organizations, and foundations.  Responsible for monitoring compliance of sponsored projects administration with all applicable internal and external, federal and non-federal regulatory requirements as they relate to research.  Maintains and supports a culture of compliance, ethics and integrity.  Maintains knowledge and assures departmental compliance with Kaiser Permanente’s Principles of Responsibility and policies and procedures, and applicable regulatory requirements and accreditation standards.  Responds appropriately to observed non-compliance, fraud or abuse.

CORE DUTIES AND RESPONSIBILITIES: 

• With guidance from senior staff and research administration leadership, works with Investigators, Project Managers, and research staff to manage the proposal development process for minimally to moderately complex external and internal research proposals.  Develops budgets and ensures all sections of required applications are prepared completely and accurately prior to submission and in accordance with established agency/institutional guidelines.  Advises and answers questions from Investigators and research teams relating to pre-award administration and proposal development, including the interpretation and application of granting agency policies, procedures, and regulations.  Prepares standard forms, enters grant information, and uploads materials to submission portals, including but not limited to Cayuse or ASSIST and ensures all internal review processes/approvals are completed at the time of submission.  Reviews any errors, makes all necessary corrections, and ensures proposals are successfully submitted to sponsors.  Completes data entry of all proposals into PeopleSoft Proposal module.
• With guidance from senior staff and research administration leadership, works with Investigators, Project Managers, and research staff on post-award activities for minimally to moderately complex grants or contracts.  Reviews, negotiates, and processes incoming awards/contract documents and modifications to existing agreements.  Prepares, edits, negotiates, and processes outgoing subaward/subcontract agreements.  Manages award setup and ongoing maintenance in PeopleSoft Award module and KPCO financial management systems.  Advises Investigators, Project Managers, and research staff in accordance with sponsor requirements and deadlines related to progress reports, carryforward, prior approval, and no-cost extension requests.  Prepares, completes, and submits all progress reports, carry forward, prior approval, and no-cost extension requests related to awarded projects and in accordance with sponsor requirements and deadlines.
• Serves as a liaison to, collaborates and coordinates with administrative offices of federal agencies, state and local government agencies, private funding agencies, universities, contractors and consultants, as well as internal partners such as the Kaiser Foundation Research Institute and other KP departments.
• Works closely with senior staff and research administration leadership to advise and answer questions for Investigators and research staff on all aspects related to the administration of sponsored projects and helps to ensure compliance with all terms and conditions of award, sponsor requirements and/or Kaiser Permanente policies and procedures.
• Assists with other activities and special projects at the direction of the Manager of Sponsored Projects and Administrative Support.
• Performs other duties as required.

EDUCATION: 

• Bachelor’s degree in business or related field OR four (4) years of experience in a directly related field.  

BASIC QUALIFICATIONS:

• Minimum two (2) years of experience in sponsored research administration.
• Proficiency in computer word processing, spreadsheet, and database programs.
• Excellent time management and interpersonal skills required.

ADDITIONAL REQUIREMENTS:

• Experience with PeopleSoft Financials and Supply Chain Management including Grants Management Modules is preferred
• Familiarity with ERA Systems (eRA Commons, NIH ASSIST).
• Familiarity with OMB Uniform Guidance and PHS Grants Policy Statement
• Familiarity with the FAR

SALARY RANGE: $32.40/hour - $38.08/hr ($67,392/yr - $79,206/yr) 

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

OFFICIAL TITLE:  SENIOR SPONSORED PROGRAMS ADMINISTRTOR

JOB SUMMARY:

Provides pre-award and non-financial post award oversight for sponsored projects in the Kaiser Permanente Colorado (KPCO) region.  Works on minimal to moderately complex and diverse research portfolios that require analytical skills and an understanding of applicable rules and regulations, including but not limited to program-specific administrative guidelines for both federal and non-federal funding agencies, OMB Uniform Guidance, PHS Grants Policy Statement, and FAR clauses.  Willingness to learn new skills with a basic understanding of research administration and administrative systems, including but not limited to eRA Commons, PeopleSoft, and Cayuse.  With guidance from senior team members and research administration leadership, collaborates and coordinates with all levels of personnel both internal and external to the KPCO region to ensure accurate proposal development and submission, negotiation and facilitation of legal agreements with federal, state, local governments, universities, pharmaceutical companies, non-profit organizations, and foundation.  Responsible for monitoring compliance of sponsored projects administration with all applicable internal and external, federal and non-federal regulatory requirements as they relate to research.  Maintains and supports a culture of compliance, ethics and integrity.  Maintains knowledge and assures departmental compliance with Kaiser Permanente’s Principles of Responsibility and policies and procedures, and applicable regulatory requirements and accreditation standards.  Responds appropriately to observed non-compliance, fraud or abuse.  

CORE DUTIES AND RESPONSIBILITIES:

• Works autonomously with Investigators, Project Managers, and research staff to manage the proposal development process of moderately to highly complex external and internal research proposals. Develops budgets and ensures all sections of required applications are prepared completely and accurately prior to submission and in accordance with established agency/institutional guidelines. Advises and answers questions from investigators and research teams relating to pre-award administration and proposal development, including the interpretation and application of granting agency policies, procedures, and regulations. Prepares standard forms, enters grant information, and uploads materials to submission portals, including but not limited to Cayuse or ASSIST and ensures all internal review processes/approvals are completed at the time of submission. Reviews any errors, makes all necessary corrections, and ensures proposals are successfully submitted to sponsors. Completes data entry of all proposals into PeopleSoft Proposal module.
• Works autonomously with Investigators, Project Managers, and research staff on post-award activities for moderately to highly complex grants or contracts. Reviews, negotiates, and processes incoming award/contract documents and modifications to existing agreements.  Prepares, edits, negotiates, and processes outgoing subaward/subcontract agreements.  Manages award setup and ongoing maintenance in PeopleSoft Award module and KPCO financial management systems. Advises Investigators, Project Managers, and research staff in accordance with sponsor requirements and deadlines related to progress reports, carryforward, prior approval, and no-cost extension requests. Prepares, completes, and submits all progress reports, carryforward, prior approval, and no-cost extension requests related to awarded projects and in accordance with sponsor requirements and deadlines.
• Serves as liaison to, collaborates and coordinates with administrative offices of federal agencies, state and local government agencies, private funding agencies, universities, contractors and consultants, as well as internal partners such as the Kaiser Foundation Research Institute and other KP departments.
• Advises and answers questions for Principal Investigators and research staff on all aspects related to the administration of sponsored projects and helps to ensure compliance with all terms and conditions of award, sponsor requirements and/or Kaiser Permanente policies and procedures.
• Works closely and collaboratively with Finance Administration to ensure accurate and comprehensive award/contract management for the lifecycle of the sponsored project.  In partnership with Finance Administration, advises and answers questions for project staff on financial administration aspects of awards.
• Serves as a leader to train and mentor new and junior staff while modeling a high standard of excellence. Develops training materials, documents, and presentations for Sponsored Projects Administration team and the IHR on topics including but not limited to research administration. Participates in policy and procedure review and development. Works to build a team environment by motivating others and adjusting leadership approach and style to meet individual group and situation needs.  Leads other activities and special projects at the direction of the Manager of Sponsored Projects and Administrative Support.  Serves as an alternate to the Manager of Sponsored Projects and Administrative Support on designated committees and councils.
• Develops technical expertise in and serves as primary subject matter expert in OneLink People Soft Grants Management Module. Provides ongoing support of system use including troubleshooting and resolving technical problems.
• Performs other duties as required.

EDUCATION:

• Bachelor's degree in business or related field OR four (4) years of experience in a directly related field.
• Master’s degree preferred

BASIC QUALIFICATIONS:

• Minimum five (5) years of experience in sponsored research administration.

ADDITIONAL REQUIREMENTS:

• Proficiency in computer word processing, spreadsheet, and database programs.  Demonstrated analytical and creative problem-solving skills, with an ability to prioritize and work under pressure in a dynamic multiple-deadline driven environment.
• Experience with PeopleSoft financials and Supply Chain Management including Grants Management Modules is preferred.
• High level of confidence and willingness to accept high level responsibilities is required.
• Demonstrated proficiency with sponsor ERA Systems (eRA Commons, NIH ASSIST)
• Demonstrated expert knowledge of program administration guidelines for both federal and non-federal funding agencies.
• Demonstrated proficiency in identifying, interpreting, communicating, and applying federal rules, regulations, and requirements, including OMB Uniform Guidance and PHS Grants Policy Statement. 
• Familiarity with the FAR
• Prefer a Certified Research Administrator (CRA) or Certified Pre-Award Research Administrator (CPRA)
• Strong interpersonal skills required.

SALARY RANGE: $43.85/hour - $51.54/hr ($91,208/yr - $107,203/yr)

Interested in learning more about Kaiser Permanente? 

Visit https://www.kaiserpermanentejobs.org/the-kp-difference

Interested in learning more about the Institute for Health Research at Kaiser Permanente Colorado? 

Visit our website at http://kpco-ihr.org/

Stephanie R. Goldcamp
Manager of Sponsored Projects Administration and Administrative Support 
Institute for Health Research | Kaiser Permanente Colorado 
2550 S. Parker Road, Suite 200 | Aurora, CO 80014 
P: 303-636-2476 | M: 303-746-0326 | F: 303-636-2945 |  xxxxxx@kp.org