Research Administration Manager I – Click here to apply on our website. Only applications submitted through the online portal will be considered.

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research, and learning. The only National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease, and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

The Research Administration Manager I (RAM I) will be responsible for the successful pre- and post-award management of grants and contracts of a multimillion-dollar program portfolio of the Prostate Cancer Program (PCP) in the Human Biology Division (HB). This position requires an understanding of federal regulatory requirements, human resources management, administrative systems, financial analysis, and team leadership. They ensure compliance with all sponsor rules and regulations. They ensure the accuracy of project budgets and contracts, reconcile expenditures throughout project life cycle, and track progress of awards from pre-award to project closeout.

A successful candidate in this role will be an enthusiastic learner who is ready to engage with a variety of systems and tools. They will be resourceful, patient with change, and comfortable with hybrid communication tools. They will be organized, responsive, and proactive about following up on tasks. They will have courage to ask questions and capacity to be flexible about the varying ways people approach work. They will be able to effectively engage with a broad range of roles within the organization. Finally, they will be an engaged team player, someone who can support and collaborate with peers around collective professional success and wellness.

Responsibilities

Budget/Fiscal Management

• Provide ongoing cost oversight to ensure sponsored projects are adequately expensed
• Participate in strategic planning activities such as setting goals and defining annual objectives
• Develop, monitor, track, and project budgets for a complex portfolio of projects varying considerations (eg, multi-site, sub awards etc.)
• Develop, run, and analyze reports aimed at oversight of over- and under- spending, compliance with sponsor regulations and forecasting future expenses
• Funding Source Administration: lead pre- and post-award activities including:
• Complete technical/non-scientific portions of submissions
• Partner with faculty on sponsor communications
• Prepare and review budgets, identify discrepancies and provide recommendations to PI on scenarios to resolve issues with appropriate stakeholders

Regulatory Oversight

• Interface with faculty to develop, negotiate, and manage highly complex sponsored proposals, working to anticipate regulatory issues and ensure all submissions are amended to reflect current local, state, federal and sponsor regulations
• Prepare, consult, and advise PIs on non-scientific portions of regulatory applications/submissions
• Advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements
• Serve as a central point of contact to answer questions and facilitate solutions

Administrative Support

• Identify administrative needs for PCP and participating PI(s); prioritize and ensure related tasks are completed
• Identify space and resource shortages and develop recommendations to resolve related issues
• Oversee management of projects including occasional event planning and management
• Communicate with other departments/entities on PI’s behalf
• Resolve discrepancies and issues with stakeholders on PI’s behalf
• Track projects in startup, developing plans with parallel work-streams and clear timelines, communicating between stakeholders, and holding accountable the team members whose input is required
• Coordinate project audits and close-outs
• Perform other responsibilities as required

Leadership and Mentoring

• Coach and train entry-level staff
• Work with Center and HB Division Leadership to continuously identify operational issues and areas of improvement to ensure optimum conduct of research studies
• Track PCP grants and provide summaries to HB leadership
• Develop short- and long-term PCP goals to procure necessary resources for program administration
• Supervise PCP Research Administration staff to include hiring, performance evaluation, professional development, handling disciplinary action, layoff, and termination issues
• Participate in Divisional or institutional process improvement projects related to research administration

Qualifications

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, or related field; an equivalent combination of education and experience may be substituted for minimum education requirement
• Minimum of five years of experience in pre-award and post-award research administration or grants and contracts management, ideally managing Federal or State sponsored awards in a complex, multi-faceted portfolio
• Experience with grant and contract regulatory agencies and reviewing IRB and IACUC documents
• Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
• Proficient with complex budget development, including forecasting and use of various financial reporting tools
• Excellent time management and prioritization skills
• Excellent written and oral communication skills
• Highly organized and detail-oriented, with the ability to problem-solve and process information quickly
• Advanced skills in MS Word, MS Teams, MS Outlook, Adobe Acrobat Pro, Excel (ability to use pivot tables)
• Demonstrated ability to work successfully as part of a diverse team with a commitment to equity and inclusion
• A cover letter is required for this position
• A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is required

Preferred Qualifications:

• Master of Business Administration (MBA), Master of Public Administration, or equivalent
• Experience managing NIH SPORE grants and contracts

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at xxxxxx@fredhutch.org or by calling 206-667-4700.

Cassy Wass
Recruiting Program Coordinator
Human Resources / Recruiting



Fred Hutchinson Cancer Center
1100 Fairview Ave. N., Mail Stop J1 - 105
Seattle, WA 98109
fredhutch.org