Hello Everyone,
I could use some help here. I have a question about
tracking all the extra details related to grants/awards/projects.
Outside of the computer system that your employer provides, to enter and maintain grant information, how do you keep track of all the details/correspondence/change in emails
and contacts, etc. of your grants?
Do you have a separate excel spreadsheet for all the details? Do you download reports from your system and add notes? Do you write it all down in a notebook? Do you search
your email and find the answer?
How do you organize and track all the extra details!?
I am trying to come up with a way to be able to show all activity (emails/phone calls/etc./change in contact information- which is very common these days) for anyone (in
my dept) who works on the grant, in one place. So if someone is out or someone has a question, they can look/have access to one place vs. emailing everyone or waiting until someone returns for a response.
We just received approval to use Smartsheet’s, so this may help. We have used One Note in the past. The other issue is that some people need to have a print out or a screen
shot. They do not necessarily want to go into these other systems and look up this information.
I would just love to know how you all keep this information organized and shareable with your colleagues and your organizations?
If you don’t feel comfortable replying to the entire group, please email me directly at
xxxxxx@rx.umaryland.edu
Many Thanks for your help!
Jill Hamilton
Jill Hamilton, MSW
she/her/hers
Contracts & Grants Specialist
UMB Staff Senate, Secretary
University of Maryland, Baltimore
School of Pharmacy
20 N. Pine Street, 4th Floor, Suite 433B
Baltimore, MD 21201
410-706-5194 (direct line)
Available through Microsoft Teams