This is good advice Madeleine.
It may sound odd, but each Institute gets its own separate appropriation and can set their own Institute’s guidelines.
Best,
Pat Hawk
From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> On Behalf Of Elonna Marci
Sent: Thursday, March 3, 2022 11:57 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Including COLAs in proposal budgets for NIH and other federal agencies
Hello Madeleine,
Our Institute has not included COLA increases in NIH proposal budgets for some time. When we did include escalation of costs in the out years, (year 2 and onward), we found that NIH stripped out the annual increases upon award, and then applied their % cuts, too. I would recommend you check the NIH Institute’s published budgeting polices/FAQs for your proposal. For the most part, NIH doesn’t provide definitive guidance and indicates you may include escalation per your institute’s policy. They make no promises of awarding annual escalation though:
On the general “Develop Your Budget” page at NIH.gov, the NIH policy is as follows,
“In general, NIH does not have policy on salary escalation submitted in an application. We advise applicants to request in the application the actual costs needed for the budget period and to request cost escalations only if the escalation is consistent with institutional policy. See https://grants.nih.gov/grants/policy/salcap_summary.htm and https://grants.nih.gov/grants/policy/fy2012_salary_cap_faqs.htm. ”
For Foundation proposals and other sponsors that allow escalation, we do include COLA expenses in year 2 and onward.
Kind regards,
-Elonna
Elonna Marci, CRA |
Senior Grant Administrator |
PH (858) 453-4100 x 1811 |
|
Salk Institute for Biological Studies |
10010 N Torrey Pines Rd • La Jolla, CA 92037 |
From: <xxxxxx@lists.healthresearch.org> on behalf of "VanMiddlesworth, Madeleine M" <xxxxxx@uncw.edu>
Reply-To: "xxxxxx@lists.healthresearch.org" <xxxxxx@lists.healthresearch.org>
Date: Thursday, March 3, 2022 at 11:26 AM
To: "xxxxxx@lists.healthresearch.org" <xxxxxx@lists.healthresearch.org>
Subject: [RESADM-L] Including COLAs in proposal budgets for NIH and other federal agencies
Good afternoon! We have been experiencing a back and forth about including cost-of-living increases in our budgets for NIH and associated institutes in particular, but also for other federal grants.
Our sponsored programs policy has been to always include a 3% COLA in outgoing years in the budget for full-time personnel salaries for all budgets we develop, especially right now because we know that we will be having a legislative increase in the new fiscal year.
We have more recently had PIs who insist the COLAs are not allowable, and get particularly worried that including one in the proposal budget will result in cutting significant funding (not just removing the costs of the COLAs) at the time of award. We had been under the impression that we should include them in the case that the sponsor will cover them, but with NIH in particular we have not had clear guidance.
How do your institutions handle including COLAs, primarily for federal grants and NIH? Is it a matter of reaching out to the program officer for each proposal?
Madeleine VanMiddlesworth, M.S. (she/her/hers)
Research Grant Administrator
UNCW College of Health and Human Services
Phone: 309-645-5427
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