We’re similar – a regional comprehensive with a relatively small amount of grant activity. We encourage PIs to connect with their Chair and/or Dean as they develop the proposal (which 90% of the time is happening anyway because it’s something they’re excited about), and the ‘official’ institutional approval (electronic form routed using workflows) is done after we have solid budget/narrative drafts. The form also includes specific questions around the different types of commitments requested so that the Chair and Dean (both sign off on it) are clear about what’s included in the proposal. I always tell PIs that the Institutional Approval Form showing up in their Chair/Dean’s email should be a formality, not the first they’re hearing of the proposal.

Kristyl Riddle | Associate Director

Office of Grant and Research Development

Eastern Washington University

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From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> On Behalf Of Albuquerque, Meredith
Sent: Wednesday, January 26, 2022 6:29 AM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: [RESADM-L] Proposal Process Help

Hi All –

Hoping to get some information as to what other institutions due for their proposal process:

Because we are not an R1 or even an R2 institution, our faculty/staff do not depend on grant funding.  We do submit grants on both the federal and non-federal level and I am struggling with the good proposal process with regards to supervisor/dean/leadership approval – Currently, we are asking for supervisory approval to move forward with a proposal as soon as someone knows they want to apply.  In my mind, we really need the approval/sign off once a solid draft of the proposal and budget is created so we can really assess the compliance issues, risks, and potential exposure.  However, at the same time we don’t want our faculty/staff to waste too much time on a proposal package for it to just be denied by our leadership in the end for whatever reason.     What is also happening is that when we get supervisor approval too early, we either get a “no” to move forward because they don’t have enough information OR we get a “I already approved this” even though we’ve identified issues, etc. after the fact as we dive more into the proposal itself as we cannot always identify things like university resources or cost share before the proposal is even fleshed out. 

Hope this makes sense and would love your thoughts.

Do we just get an initial OK for our faculty and staff to work on a proposal and then implement internal deadlines for a bigger sign-off when we’ve had the opportunity to vet everything?  We have a lot of cooks in the kitchen and I want to make the process as easy for everyone without creating too much bureaucracy, but still doing appropriate due diligence.

Meredith Albuquerque | Director of Sponsored Programs

Office of Institutional Advancement

2500 North River Road, Manchester, NH 03106

Office: 603.644.3129 | https://alumni.snhu.edu/operations/grant-resources

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