The University of Texas at San Antonio (UTSA) is looking to hire several individuals into our Central Pre-Award Research Administration units (Research Service Centers) at levels commensurate with experience (II, III or Senior), as noted below. Applications will be accepted through 11:59 PM CDT on 11/15/2021. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Link to Campus Listing

The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property—for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn. UTSA is situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

UTSA's two Research Service Centers (RSCs) serve as the centralized "front line" pre-award service units for faculty and staff, providing services/support and subject matter expertise for proposal (grant, contract, other sponsored project) preparation, packaging, review and submission.

The RSC staff also provide support with award negotiation (in coordination with the Office of Contracts & Industry Agreements), preparation and "hand-off" to Post Award Administration (PAA) and Grants & Contracts Financial Services (GCFS) units for account set-up.

How To Apply

Required:  Resume and Cover Letter

Listing (Click on “Apply for Job” in upper right-hand corner of page): https://zahr-prd-candidate-ada.utshare.utsystem.edu/psc/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U

Purpose of Position
Function: To provide support for highly complex grants and contracts pre-award administration activities in the Research Service Center.

Scope: Responsible for providing administrative support to Principal Investigators (PIs) in the development and submission of basic and intermediate grant/contract proposals, and in preparation of pre-award documents for transition to award.

Essential Job Functions (see posting for full detail)

1. Maintains current working knowledge of all applicable institutional, state, federal and other sponsor policy/guidelines that pertain to the submission and administration of sponsored projects
2. Reviews and analyzes, then develops checklist/guidance based on sponsor solicitation for internal or external funding opportunities
3. Provides templates/guidance to PIs for development of non-technical proposal components (i.e., biosketch, budget justification, data management plan, facilities and other resources
4. Provides direct assistance with budget development/drafting and  completion of sponsor and internal forms
5. Reviews draft proposal documents for sponsor compliance and provides feedback for revision
6. Reviews proposal components to identify potential cost sharing and other internal commitments, space requirements, export control activities, or faculty effort commitments and ensures that all applicable documentation is completed
7. Assists PIs with gathering required pre-award compliance and/or legal documentation, as needed
8. Assists PIs with preparing proposals in sponsor websites or other electronic systems, and electronic routing of proposals for internal approvals prior to submission
9. May support or assist other Pre-Award Administrators in the preparation of proposals
10. May serve as technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas
11. Problem-solves frequently, requires analysis of unique issues/problems without precedent and/or structure
12. Works on proposals that often require project management and coordination among multiple organizations, offices.
13.  Performs other duties as assigned.  

Required Qualifications

Pre-Award Specialist II:

• Bachelor’s degree from an accredited institution.
• Two years of related professional experience; or at least 4 years of other professional experience
• Outstanding communication skills.
• PC and general office equipment.
• MS Outlook, PowerPoint, Excel, and Adobe Applications

Pre-Award Specialist III:

• Bachelor’s degree from an accredited institution.
• Four years of grant/sponsored project experience.
• Outstanding communication skills.
• PC and general office equipment.
• MS Outlook, PowerPoint, Excel, and Adobe Applications

Senior Pre-Award Specialist:

• Bachelor’s degree from an accredited institution.
• Six years of grant/sponsored project experience.
• Outstanding communication skills.
• PC and general office equipment.
• MS Outlook, PowerPoint, Excel, Access, and Adobe Applications

Additional Information

• At present, this role is a UTSA hybrid-regularly position. This position will require working both remotely and on campus (approximately five or more days on campus per month).  Travel and parking expenses are the employee’s responsibility.  Applicants must be adaptable and open to working in both environments. 
• This is a security sensitive position.
• Employment is contingent upon a successful background check. Applicants who are selected for interview must be able to show proof that they are eligible and qualified to work in the United States by time of hire.

EO/AA Statement

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women and minorities are encouraged to apply. The UTSA campus is accessible to persons with disabilities.