Hi, everyone! The Subaward Management Team at Yale University is
expanding and we’re looking to add a service-oriented individual who loves to learn and has a passion for Research Administration!
A brief description of the position is below. Please click on the link
68660BR for additional details. Also please feel free to contact me directly at
xxxxxx@yale.edu or at (203) 737-1103.
Job Title: Research Administrator, Subawards
Supervisory Org: OSP
Position Focus: Reporting to the Associate Director, Subaward Management, this position provides support to Yale’s cutting-edge research by drafting, administering and executing outgoing subawards issued under grants and contracts.
These duties involve interpretation of award terms and conditions, negotiation, and adjusting to changes in a fast-paced industry. This position acts as the primary manager for handling outgoing subaward related issues, advising/educating departmental personnel,
and contributing to process improvements. The Subaward Team is a fun, dynamic group of people who love to learn and have a passion for supporting Yale’s vast research enterprise.
Essential Duties:
- Manage the outgoing subcontract process including review, coordination and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University.
- Work collaboratively with contract and award managers to ensure the proper execution of sub awards ensuring the terms and conditions of awards are properly reflected as flow-down terms
and conditions to sub recipients.
- Negotiate terms and conditions of sub award agreements with sub recipient organizations.
- Oversee the proper management of sub award records in IRES and in Workday for accuracy.
- Obtain and review financial and other documentation of sub recipient to evaluate financial stability, internal controls and performance history of sub recipients.
- Determine level of risk of each sub recipient and consider risk mitigation strategies to reduce Yale and Sponsor risk exposure.
- Responsible for reading and interpreting sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the sub recipient’s financial obligations
adheres to expectations of Yale and the sponsor, as well as identification of special terms and conditions that may be required.
- Identify and resolve problematic reporting and invoicing clauses that are not being met by the sub recipient and communicate effective resolution with the PI and department business
office.
- Create and ensure accurate grant line set up in the University’s financial system for all after-the-fact sub awards.
- Create and manage supplier contracts in the University’s financial system.
- Ensure exceptional customer service to faculty, staff and sponsors while at the same time providing appropriate institutional oversight and sponsor stewardship.
Required Education and Experience: Bachelor’s degree and 3 years of experience in a related field or an equivalent combination of education and experience.
There is some flexibility in working remotely, but team members must be in the office at least two days a week starting in October. Pay range is $65k – $75k, commensurate with experience.
Best,
Beth Kingsley, CRA
Associate Director, Subaward Management Team, Office of Sponsored Projects
Yale University
25 Science Park, 150 Munson Street, Room 344
PO Box 208327
New Haven, CT 06520-8237
203-737-1103 (Office)