Example CAS -Compliant Budget Justifications

Jennifer Morgan

Administrative Salaries

(Geographically inaccessible)

Angie O'Plasty , Office Services Specialist II, 100% effort. Ms. O'Plasty will provide technical administrative support for this project. The project will be conducted at a remote site in Bosnia, therefore prohibiting access to usual general administrative support. Her responsibilities to this project will include processing of personnel papers; management of all fiscal transactions; typing and filing of correspondence, manuscripts and progress reports; and data entry at the project site.

(Conference and seminar grants)

Angie O'Plasty , Office Associate, 25% effort. Ms. O'Plasty will provide technical administrative support for this project. The purpose of this project is to organize the Comprehensive Comparative Blahblahologist Convention ( CCBC ), and Ms. O'Plasty will be responsible for making travel arrangements for speakers, scheduling meeting space, receiving and confirming registration of participants, scheduling poster presentations and assigning space, negotiating reduced rate accommodations for participants, coordinating all aspects of the Blahblahologist Executive Committee Members' local itinerary and travel needs. Ms. O'Plasty will also coordinate the publication and distribution of the Proceedings of the CCBC .

(Large, complex programs)

Angie O'Plasty , Administrative Associate, 50%. Ms O'Plasty will provide administrative support for the management of the program (Center of Multi-Center Clinical Trial). Her duties will include fiscal administration, personnel administration, preparation and filing of correspondence, manuscripts, and progress reports, make travel arrangements in conjunction with Executive Committee Meetings, and act as a liaison with the appropriate university and program administrative offices.

(Extensive data accumulation)

Angie O'Plasty , Office Service Specialist, 20% effort. Ms. O'Plasty will provide technical administrative support for this project. The purpose of this project is to accumulate data from a large number of participants in the outlying areas of the tri-county area. Ms. O'Plasty will be responsible for photocopying a large number of survey instruments; stuffing and addressing envelopes, then mailing the instruments to participants; receiving and cataloging incoming completed surveys; and entering the survey information into the survey database in accordance with established protocol.

Example Budget Justifications

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(Preparation and Production of Manuals)

Angie O'Plasty , Administrative Assistant, 20% effort. Ms. O'Plasty will provide administrative support for this project. The purpose of this project is to organize and publish a comprehensive manual entitled Sponsored Research Proposal Preparation Related Morbidity and Mortality in Academic Institutions within the Continental United States. Ms. O'Plasty will prepare correspondence for the Editor-In-Chief to the selected contribution authors and assisting editors, receive and organize submitted manuscript chapters, act as a liaison with the publisher, format all manuscripts into a contiguous document for submission to publishing house, distribute galleys to editors for proofreading and make necessary editorial corrections, mail copies of published work to contributors and editors; mail ordering information to the large number of participants in the recent conference who requested copies of the manual, receive and process book orders and mail manuals in response to processed orders.

Office/Administrative Supplies

Due to the special purpose and circumstances of this project, we have included Office/Administrative Supplies in the direct costs budgeted in this proposal. These items will not be used for routine administration, but will be dedicated solely to the technical conduct of the research plan. As outlined in Specific Aim 2, we plan to provide extensive training manuals to each of the study participants. These manuals will include detailed instructions for the completion of surveys for each Elvis sighting or UFO contact event and relate how this corresponds to their daytime television talk show viewing schedule and Little Debbie Snack Cake intake rate. As outlined in the research plan, we plan to recruit 200 participants in the study. Each participant will receive a manual, and will be contacted by postcard 8 times during the study. The manuals will contain 100 pages of printed instructions, 8 sets of 25 page surveys, 1 set of binder section dividers, 8 large pre-addressed manila envelopes, and all will be inserted in a 2-inch 3-ring binder. Thus for each participant the cost per manual will consist of:

Item	Qty/Subject	Cost/Subject	x200 Subjects

Paper	300 sheets	$3 .00	$600 .00

Postcards	8 each	$4 .00	$800 .00

Section Dividers	1 set	$2 .50	$500 .00

Manila Envelopes	8 each	$4 .00	$800 .00

Address Labels	16 each	$1 .00	$200 .00

2-inch Binder	1 each	$3 .50	$700 .00

Total Cost of Manuals	$18 .00	$3,600 .00

Membership

Dr. I.M. Bored will present data from this study at the Annual Meeting of the Society of Aquamarine Geologists (SAG). In order to present at this meeting, she must be a member of SAG, therefore, $200 is budgeted for member ship fees.

Example Budget Justifications

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Books

$150 has been budgeted for the purchase of a technical manual which describes the protocols for multiple unique experimental methods which will be used in the course of this project. This

book is currently unavailable at the Lister Hill Library for check-out, and we will utilize this manual on a daily basis in the lab for the conduct of the research outlined in the specific aims of this project.

Postage

$3,200 has been budgeted for postage in order to provide stamped, self-addressed envelopes to study participants to facilitate and encourage the return of completed surveys. These surveys are described in the research plan and an example survey is included at Appendix 1.

$1,000 has been budgeted for postage in order to mail reminder cards to participants for their 6 and 12 month follow-up visits.

Supplies

Note: Supplies may be budgeted in lesser detail than it is tracked through the university system (e.g., you can budget all laboratory supplies as "General Lab Supplies" then break down the expenditures as requisitions are prepared to denote medical/surgical supplies, chemical/biological supplies, bulk gases, etc.). You may not budget in greater detail than items are tracked, however (i.e. budgeting supplies broken down into four categories, then coding all requisitions as general laboratory supplies). You may, of course, elaborate as much as desired in the budget justification or parenthetical information on the budget pages.

General Laboratory Supplies: $10,000 has been budgeted for general laboratory supplies. These supplies will consist of the following items:

PCR Supplies	$5,000

Plasticware and glassware	$1,000

Solutions and chemicals	$2,000

Fetal bovine serum	$2,000

Animal Procurement and Per Diem Animal Charges

Note: Animal Procurement and Animal Services were budgeted together in the past, however, under the new guidelines, procurement and services will be budgeted and tracked separately. Animal Procurement will fall under the Supply category and Per Diem Animal Charges will fall under the Other Category.

Example Budget Justifications

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Personal Computers

Note: Personal computers should only be purchased form a sponsored project if they will be dedicated to the scientific conduct of the project (i.e., the computer should not be used for administrative purposes or by administrative personnel). It is the responsibility of the Principal Investigator to insure that fraudulent purchases of items of equipment which could also be used as general purpose equipment are not charged to sponsored projects awarded to this institution.

$3,000 has been budgeted for the purchase of a laptop computer. This computer will be dedicated to the accomplishment of the specific aims of this project as described in the research plan. As participants will be interviewed in selected area hospitals, it is necessary to have a computer on-site in order to enter the data as it is received from the participant, then review the entered data with the study participant to insure accuracy. On-site computer entry facilitates quality control and removes the possibility of human error which could occur while transferring data from a paper survey to the computerized data base. Additionally, the added benefit of having the participant perform a review of entered data adds an additional quality control check for accuracy of information.