We also require our faculty to follow the internal routing process for anything that requires a detailed budget and/or the proposal requires agreeing to terms in advance. Whether that be a reduced indirect, required cost-share, or I’ve even had publication restrictions that had to be negotiated at the proposal phase.

Of course, there are always some that slip through the cracks. I have personally visited department meetings to explain the proposal process. I also explained that if they submit anything that doesn’t meet our standards and hasn’t gone through the internal process, we are not obligated to accept the award or submit a full proposal if they submitted a pre-proposal.

It’s almost impossible to catch them all, but the more you can catch and review in the beginning, the easier it’ll be at award negotiation time.

From: Research Administration List <xxxxxx@LISTS.HEALTHRESEARCH.ORG> On Behalf Of Andrea Buford
Sent: Wednesday, February 17, 2021 8:02 AM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: Re: [RESADM-L] Pre-proposals processing?

We track all the ones we know about. We require that they go through our office if a detailed budget is included.

It's really about creating the culture where PIs know to call - where they want to call- and find out. We're working on it. We're getting there ;)

On Tue, Feb 16, 2021 at 9:58 PM Bruxanne Hein <xxxxxx@georgiasouthern.edu> wrote:

Hi all,

We are discussing how to better manage pre-applications or pre-proposals, to capture those going out the door without our knowledge as well as those with budget information being submitted to sponsors. Can anyone tell me what you do with pre-applications/proposals? Do you track them in your systems? Do you require PI's to submit through your offices?

Thanks in advance for any suggestions/advice!

Take care,

Bruxanne

Bruxanne E. Hein, Ed.S., M.Ed., C.R.A.

Director, Research Services

Executive Director, Georgia Southern Research & Service Foundation

Mailing Address:

Office of Research

Georgia Southern University

PO Box 8005

Statesboro, GA 30460-8005

Office Location:

Victor Hall Room 238, Armstrong Campus

Savannah, GA

Office: 912/344-0243

Cell: 843/333.2034

Pronouns: She/Her/Hers

Follow our office on Facebook and Twitter for the latest updates in research administration and grant opportunity news.

NOTICE: The information contained in this message may be privileged and confidential and is only for whom it was intended. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver the message to the intended recipient, the reader is hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If this communication has been received in error, please notify the sender immediately and destroy all information received.

To unsubscribe from the RESADM-L list, click the following link:
http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1

Andrea T. Buford, Ph.D.

Director, Office of Sponsored Programs

Oakland University

(248) 370-3789

Pronouns: she/her What does this mean?

To unsubscribe from the RESADM-L list, click the following link:
http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1