I am interested in feedback from those who prepare the SF 425 reports for your institution.

In the Federal Cash Section, item 10 a, b, and c, we have always  listed the cash received in 10a and the University's total disbursements at that reporting time in 10b. Because we do not draw until the month closes (receiving in the next month) ,we end up with a negative cash amount in 10c   (normally equal to the total expenditure for the month). We receive the cash for the last month in the reporting period in the next reporting period/

Most agencies accept this and some ask us to explain that we draw after the month closes in Item 12. However, we have a case where one federal agency will not accept negative cash and is stating that 10b should always be = to 10a.

I am curious to see how others prepare their 425 reports with regard to the Federal Cash section.

Please feel free to email me directly or to respond to RESADM.

Thank you.

EIleen

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