Dear All,

 

Please see below for an exciting opportunity at Arizona State University (ASU).

 

Close date is 12/1/2020.

 

Thanks!

Jessica

 

Jessica Robins | Assistant Director | Research Advancement

Research Advancement Services & ORSPA Proposals

480.727.5594  xxxxxx@asu.edu

 

 

*****

Research Advancement Administrator

View details 64143BR - Resrch Advancement Admin

Seeking an experienced research administrator to join the Business Services unit of the School of Human Evolution and Social Change at Arizona State University (ASU).

The Research Advancement Administrator (RAA) is a proficient research administrator, able to independently provide direct support to research investigators in the area of proposal preparation and award management.  This position will ensure ongoing compliance with all applicable federal, state, sponsoring, university and ABOR standards, regulations and requirements. The RAA will also serve as the research administration liaison across campus between SHESC and other colleges, schools, departments, and research investigators, as well as liaising for SHESC faculty in their interactions with the Office of Research and Sponsored Project Administration (ORSPA).

The RAA will regularly work with individual faculty to develop and process proposals and manage single-investigator awards. The RAA will also support proposals and awards that are high-profile, involve teams of investigators and project managers, and incorporate multiple subcontractor institutions.

Essential Duties

·         Performing funding searches to help identify opportunities; Reviewing funding announcements and providing guidance on eligibility and sponsor requirements; Contacting sponsors for clarification of application guidelines.

·         Acts as administrative resource to ASU research investigators, provides assistance, guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements

·         Develops administrative components of proposals for a wide variety of funding agencies, including federal sponsors, corporate entities, philanthropic funders, and local governmental agencies.

·         Assists with the development of accurate project budgets and maintains reconciliation spreadsheets for unit faculty for sponsored projects purposes, as well as verifying cost sharing by sponsor.

·         Assists ASU research investigators in preparation and routing of internal sponsored projects forms.

·         Assists with post-submission action items requested by the sponsor such as revised proposal budgets, completion of sponsor forms, etc.

·         Analyzes award documents and advises faculty and staff on award management issues, facilitating problem resolution with faculty, internal offices, sub-recipients, and sponsors;

·         Assists ASU research investigators with renewals and periodic reports for grant agencies.

·         Review proposals against guidelines before sending to the Office of Research and Sponsored Project Administration; Submit applications to Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor.

·         Assists with all areas of award management, which will include but are not limited to: Guidance and assistance in preparing administrative post award requests including At-Risks, Pre-Award Costs, re-budgets, No Cost Extensions, and all other Award Change Requests; Monthly account monitoring and reconciling; Expense Transfers; Effort Reporting; Resource to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds; Monitor compliance issues and assist in resolution; Account close out.

·         Manages awarded projects in accordance with University and sponsor regulations; prepares standard and non-standard accounting reports for the ASU research investigators; identifies and rectifies errors and omissions to reduce opportunities for discrepancies.

·         Assists with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications, etc.

·         Assists faculty with pre- and post-award grants and contracts processes; provides information, guidance, and interpretation of complex federal and state regulations governing management of grants and contracts.

·         Works with departmental financial/HR staff to review appropriateness of financial and HR transactions posting to the grants.

·         Acts as administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices.

·         Maintains all applicable project records and files.

·         Provides unit faculty with technical advice regarding sponsored projects submissions, problem solving assistance, answers to questions regarding sponsor goals, and policy interpretation.

·         Performs other duties as assigned.

Work Schedule: This position requires an 8-5PM, Monday-Friday work schedule. Occasional overtime will be required to meet critical deadlines.

Minimum Qualifications

Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

·         Evidence of at least three (3) years of research advancement and administration experience in higher education or a fast-paced environment

·         Experience providing individualized support to faculty members

·         Demonstrated knowledge of sponsored projects principles, practices and procedures in field of program, project, or initiative expertise.

·         Demonstrated knowledge of computer systems, specifically MS Office applications and/or operations.

·         Demonstrated knowledge of grants and contracts or similarly complex documents within a university environment.

·         Experience in developing detailed and complex budgets.

·         Experience in proposal preparation and processing.

·         Evidence of ability to understand user needs, requirements, and requests;

·         Evidence of problem-solving, critical thinking and time management skills;

·         Experience in working on multiple projects while producing accurate output.

·         Experience using ASU systems such as ERA, Workday, and Analytics Reporting.

·         Experience preparing detailed financial reconciliations and expense tracking reports for sponsored grant and contract projects.

·         Evidence of effective communication (both verbal and written) and organizational skills.

·         Experience in establishing and maintaining effective working relationships.

·         Experience in working independently exercising analytical skills and decision making in an environment subject to minimal direction/supervision.

·         Experience in applying knowledge of federal and state regulations governing management of grants and contracts.

·         Experience in working effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through of activities within assigned work.

Working Environment

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting. Due to current COVID-19 pandemic, candidates must be able to perform activities in a remote setting.

Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Ability to clearly communicate verbally in English to perform essential duties. Ability to work both independently or within a complex structured team. Works from general instructions on standard job duties and specific directions/ instructions on new assignments. Exercises judgment within defined procedures & practices to determine appropriate action.

Department Statement

Known for its leadership in innovative education and research, the School of Human Evolution and Social Change includes one of the nation's top-ranked anthropology programs and the largest and most research-productive transdisciplinary anthropology faculty in the nation. Staying true to our four-field anthropological origins means we remain committed to leveraging a long-term, comparative, and holistic perspective on human origins and diversity as a way to understand and address complex problems, now and for the future, and a deep concern for community engagement and social justice. In addition to anthropology, our students can earn degrees in global health, applied mathematics for the life and social sciences and museum studies. We are also known for our high quality study abroad, field school programs and research apprenticeship opportunities for our ~1,000 undergraduate majors and ~200 graduate students.
 
We offer a dynamic, collegial, and challenging work environment due to the pace of innovation, complex array of research and academic programs, and high profile initiatives. SHESC is the largest social science unit in the College of Liberal Arts and Sciences, ASU's largest and most diverse college. For complete information, see http://shesc.asu.edu/
 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

 

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

 

Contact Information                

Contact Name   Professor Christopher Stojanowski

Contact Phone   480-727-0768

Contact Email   xxxxxx@asu.edu