I’m wondering how to resolve these two statements in the case of a state-awarded grant (of federal flow-through dollars) to our organization:

 

Grant agreement terms include this statement:

If federal funds are used to pay Agreement costs, the Grantee and its subgrantor(s) must retain records for five (5) years.

 

Uniform Guidance regulation states this:

Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient. Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities.

 

Save the records for this project for 3 years or 5 years from the applicable date of final action?

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Molly Daniel

Grants Specialist

Sarah Bush Lincoln Health Center

1005 Health Center Drive, Suite 208

Mattoon, IL 61938-9253

Tel. 217-258-2195

Fax 217-258-4135

Email: xxxxxx@sblhs.org