Hi Elise,

 

I am a departmental grants administrator and I do assist my assigned faculty with their Bibliography in NCBI (not just linking publications to RPPRs but the whole of managing the Bibliography).  It is something that most of us departmental grants administrators offer to our faculty if they want that assistance.  All five of my assigned faculty said “yes please!”

 

Best practice, I would be requesting their CV on a quarterly basis and doing all updating and NIHMS submissions quarterly.  However, given that at my institution we are set up to do both pre- and post-award duties, sometimes this timeframe doesn’t happen.  Often due to workload I am forced to wait until it’s a really important task (e.g, one month before a given PI’s RPPR is due.)

 

Many of the journals submit to NIHMS automatically so it’s not terribly time-consuming.  I would estimate that on average I spend 1 hour per week on this task combined for the 5 faculty.  (It does take quite a bit of time, however, to learn the policy, learn how to use NCBI, and learn how to use NIHMS.)

 

Hope that helps a bit!

Terri

 

Terri White-Jones

Grant Administrator

Moffitt Cancer Center

tel:  813-745-7457 | fax:  813-449-8221 | email:  xxxxxx@moffitt.org

 

 

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From: Research Administration List [mailto:xxxxxx@LISTS.HEALTHRESEARCH.ORG] On Behalf Of Elise Dantuma
Sent: Monday, July 29, 2019 10:51 AM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: EXT: [RESADM-L] MyNCBI Assistance to Faculty

 

Hello everyone!

 

I’m interested to hear from units who assist their faculty in managing their Bibliography in myNCBI. This is a service we are interested in offering in the future. If you do assist you faculty, my questions are:

 

1)      To what level do you assist them (e.g. only linking publications to awards for RPPRs currently working on, management of entire bibliography)?

2)      What type of FTE assignments do you or your team currently allocate for this activity (based on the number of faculty assisting)?

 

Thank you in advance! If you have any questions, please feel free to contact me!

 

Thanks!

Elise

 

Elise Dantuma, MBA | Manager, Contracts & Grants

College of Medicine | University of Central Florida

6900 Lake Nona Blvd, Room 101H, Orlando, FL 32827-7407

P: (407) 266-7075 | F: (407) 266-7002 | xxxxxx@ucf.edu

Please note: Florida has a very broad open records law (F. S. 119). E-mails may be subject to public disclosure

 

 

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This transmission may be confidential or protected from disclosure and is only for review and use by the intended recipient. Access by anyone else is unauthorized. Any unauthorized reader is hereby notified that any review, use, dissemination, disclosure or copying of this information, or any act or omission taken in reliance on it, is prohibited and may be unlawful. If you received this transmission in error, please notify the sender immediately. Thank you.

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