Heather,

 

How are you able to do this and meet deadlines?  We often don’t know what the sub budget total is in time to send it back and have them reduce IDC and recalculate.  Also, since USDA allows the 30% TFF, our system members aren’t  “voluntarily” waiving this and any other rate requires approval, so that would add time to a request back to us to change the budget and adjust forms. (budget, justification, current and pending and not to mention internal routing)

 

We have made no decisions, but are leaning toward the model Maryellen had described (it’s still under review).  As she stated, it’s just a nightmare at the present time and for those we’ve submitted, we are processing and doing our best to keep the rate at a total of 30% TFF, inclusive of sub IDC and not having them reprocess anything.

 

 

 

I agree and I brought it up at FDP a couple of weeks ago.

 

Our plan (and it would be nice if we all did the same thing assuming Congress doesn’t see the light) is to divide the reduction proportionally if one is needed. Attached is a calculator we have devised for this purpose. Note that there is a second tab for instructions.

 

Heather Nelson, Associate Director

Office of Sponsored Programs

University of Idaho

(208) 885-6680

 

 

 

 

Dear Brenda,

 

Let’s start with “it’s a nightmare”.  At the USDA meeting in Denver in March the land grant community was very vocal about both the indirect cost and matching issues with the NIFA staff that were there.  Nothing will change unless the advocates for the land grants are able to persuade Congress to alter the Farm Bill.  A comment was made that Congress views F&A for the subs and the lead institution as  double dipping and this specific guidance was included in the Farm Bill to prevent it, I doubt we’ll see a change.

 

As for the budgeting, we’re foregoing the F&A on subs when the subs claim 30% TFF/42.86% TDC.  In the rare instance where at least one sub claims less than that, we run the numbers at the 30% TFF and our negotiated MTDC rate and do what we can to claim as much F&A as possible, but still remain under the cap.  I’m in the midst of trying to write up an explanation and methodology that can be understood and calculated by those that don’t live in the USDA world on a regular basis.  Not an easy task.

 

I’d posted this same inquiry to this list in early March.  I don’t think the news of said changes had reached critical mass, it didn’t get much response..  Maybe now we’ll all hear more about how this is being handled by other universities.

 

Best,

 

Maryellen O'Brien

Director of Grants and Contracts

College of Agricultural Sciences

The Pennsylvania State University

State College, PA  16801

814-865-3135

xxxxxx@psu.edu

 

 

 

Hello,

I’m interested in hearing how other institutions are managing the new indirect cost limitation for USDA (NIFA) grants which limits indirect costs for the OVERALL Award to 30% of Total Federal Funds Awarded (or the grantee’s federally negotiated rate – whichever is less) applicable to the prime and all sub-awardees.   Are you absorbing the reduction, or spreading amongst all subs – and how do you manage this at proposal (under tight timelines).  If you have developed an institutional procedure/process or a worksheet for disbursing the impact to sub-awardees – are you able to share this information?

 

Thank you,
Brenda

 

Brenda Leuenberger

Senior Compliance Manager, Pre-Award | Authorized Signer

Office of Sponsored Programs Administration | University of Missouri

Mizzou North, Room 501

Phone: 573.882.8307

http://research.missouri.edu/ospa/

 

 

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