Hi Donna,
At our institution, we treat them as Sponsored Project (services) revenues.
Shannon Chi
Sponsored Programs Accounting and Reporting Manager
University of the Pacific, Controller’s Office
3601 Pacific Avenue, Stockton, CA 95211
Phone
209.946.7425 | Email
xxxxxx@pacific.edu
From: Research Administration List <xxxxxx@LISTS.HEALTHRESEARCH.ORG>
On Behalf Of Carolyn Elliott-Farino
Sent: Tuesday, March 26, 2019 12:25 PM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: Re: [RESADM-L] Income from State
Donna,
Do you have departmental sales and service accounts? I believe we would house these funds in a departmental S&S account.
This should be a decision made by your controller or chief finance officer based on descriptions of your institution’s account types. I would consult with them.
You could handle this as sponsored funding if you wanted to (not all sponsored programs are research), but this would depend on your institution’s classification of accounts.
Carolyn
Carolyn Elliott-Farino
Executive Director, Sponsored Programs Administration
Kennesaw State University
xxxxxx@kennesaw.edu; 470-578-6381
From: Research Administration List <xxxxxx@LISTS.HEALTHRESEARCH.ORG>
On Behalf Of Gilmore, Donna
Sent: Tuesday, March 26, 2019 2:27 PM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: [RESADM-L] Income from State
We have a faculty member who does work through our university for various counties and states and charges a fee for the services. This is not sponsored research. The faculty member
is a forensic scientist and does various work identifying bodies, etc. Until now, the income has been placed in an auxiliary account that was then used to pay students and the travel to do the work. The funds are not treated as “income” for the faculty member.
In an audit review, we were told that these are state funds and cannot be kept in an auxiliary account.
In this short synopsis, can any of you shed light on this situation and how your university would handle it? I am going to a meeting to discuss this, but again, it’s not sponsored
research, so I need ideas on how this can be handled to meet the financial requirements of state funds. Feel free to email me directly with questions or your suggestions. I may or may not have enough detail to expect an answer, but this is all that I know
for now.
Thank you,
Donna Gilmore, MS
Director of Research & Sponsored Programs
Office of Research & Graduate Studies
Florida Gulf Coast University
10501 FGCU BLVD South
Fort Myers, FL 33965-6565
239-590-7582
General Email:
xxxxxx@fgcu.edu
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