We have had alcohol on non-federal sponsored grants. There was specific sponsor approval (i.e. not vague like “you can host a workshop” but “alcohol cost”.) Additionally, we create a sub-budget with a special budget # that the university uses for all alcohol purchases so that it is accounted for.

Erika

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From: Research Administration List <xxxxxx@LISTS.HEALTHRESEARCH.ORG> On Behalf Of Michael Spires
Sent: Friday, August 24, 2018 9:33 AM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: Re: [RESADM-L] Alcohol Expenditures on Non-Federal Sponsored Projects - allowable?

I wouldn’t allow it without prior written approval from the sponsor, and there would have to be substantial justification that both the event and the purchase of alcoholic beverages were necessary to fulfill the objectives, complete the proposed scope of work, or in some other significant way directly benefited the project being charged. That keeps me on the right side of both like and unlike circumstances, allowability, and probably saves me the hassle of having to explain the charge to internal or external auditors.

Michael Spires, M.A., M.S., CRA
Research Development Officer, Sciences

The Research Office

Oakland University

256 Hannah Hall

244 Meadow Brook Road

Rochester, MI 48309-4451

(248) 370-2207

xxxxxx@oakland.edu

Past President, National Organization of Research Development Professionals

From: Research Administration List <xxxxxx@LISTS.HEALTHRESEARCH.ORG> On Behalf Of Jesse Szeto
Sent: Friday, August 24, 2018 12:20 PM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: [RESADM-L] Alcohol Expenditures on Non-Federal Sponsored Projects - allowable?

Dear Colleagues,

I know this is more relevant to private universities and less so to public ones, which I think would have a state rule prohibiting any institutional purchase of alcohol.

What is your institution's policy on charging a reasonable quantity of alcohol for an event that is part of a sponsored project, assuming that the event itself would have been allowable and that the sponsor does not prohibit alcohol expenditures?

Would your institution allow it? Would you require specific sponsor approval?

Thanks for your input,

Jesse

Jesse J.K. Szeto | 司徒祖傑

Senior Director

Office of Research Services (ORS), Main Campus

Georgetown University

Box 571014 650 ICC

Washington, DC 20057

U.S.A.

Office: +1-202-687-5597

E-mail: xxxxxx@georgetown.edu

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