Janis,

 

As a professional courtesy, I would first confirm with the sponsored projects office at Dr. Jones’ institution whether it would be okay for Dr. Jones to serve as an independent consultant or if they’d prefer to have a subaward agreement between the two institutions.  Whether the evaluation takes place during the AY or summer will probably depend upon the timing/schedule of Dr. Smith’s project, and the funding agency’s end date for the award.

 

I’ve had other institutions do it both ways but, when their PI is allowed to be an independent consultant during the summer, they remind him or her that they can’t use institutional facilities or equipment while acting independently.

 

Go Redbirds!!

 

Joel Fritzler

Grant and Project Support Coordinator

 

Office: 928-523-3754

 xxxxxx@nau.edu

 

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College of Health and Human Services

 

From: Research Administration List <xxxxxx@lists.healthresearch.org> On Behalf Of Swanton, Janis
Sent: Thursday, June 21, 2018 7:56 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] Contractor vs. subaward situations

 

We are having quite a discussion in our office over consultant/contractual vs. subaward situation, and I would like to know how this is handled at other places.  Here’s the scenario:

 

  1. PI John Smith, needs to hire an evaluator for his project.  He knows (or has heard about) a faculty member (Dr. Jones) at a different institution who does program evaluations.
  2. Dr. Smith contacts Dr. Jones who says he is willing to do this.  Dr. Jones says he does evaluations and would do the work for $X,XXX.  Dr. Jones says he get paid directly when he does evaluations and it doesn’t go through his institution.
  3. Dr. Smith comes to you with this information, and says he wants to put Dr. Jones into the budget as a consultant.

 

What would you do at this point?  Would you budget this as a consultant or does this have to be a subaward?  How do you make the determination?  If you go with the consultant, do you verify this is OK with the other institution?   Does it matter when the evaluation is being done (AY or Summer)?

 

Feel free to contact me off-list.  As always, thanks for your help.

 

Janis

Janis Swanton

Pre-Award Manager

Research & Sponsored Programs

Campus Box 3040

Normal, IL  61790-3040

309/438-8296

 

College Place Uptown

100 S. Fell Street, Suite A

 

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