Hi, Janis. At CSU, we would ask more questions.
Does Dr. Smith have an on-going relationship with our institution?
Is the nature of the work intended to be this one-time evaluation or on-going?
Will Dr. Smith provide input on the design of the program or scope of work based on his evaluation or will he simply come in during/after the project to perform an independent evaluation?
Who is determining the nature of the evaluation, your PI or the consultant?
Personally, I would be inclined to check with his institution to ensure he can get paid as a consultant for the work, and I would have our PI complete our vendor determination form to have on file.
Sincerely,
Tricia Callahan
Senior Research Education & Information Officer
Mailing Address: 2002 Campus Delivery | Fort Collins, CO 80523-2002
xxxxxx@colostate.edu| 970-491-1602
From: Research Administration List <xxxxxx@lists.healthresearch.org>
On Behalf Of Swanton, Janis
Sent: Thursday, June 21, 2018 8:56 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] Contractor vs. subaward situations
We are having quite a discussion in our office over consultant/contractual vs. subaward situation, and I would like to know how this is handled at other places. Here’s the scenario:
- PI John Smith, needs to hire an evaluator for his project. He knows (or has heard about) a faculty member (Dr. Jones) at a different institution who does program evaluations.
- Dr. Smith contacts Dr. Jones who says he is willing to do this. Dr. Jones says he does evaluations and would do the work for $X,XXX. Dr. Jones says he get paid directly when he does evaluations and it
doesn’t go through his institution.
- Dr. Smith comes to you with this information, and says he wants to put Dr. Jones into the budget as a consultant.
What would you do at this point? Would you budget this as a consultant or does this have to be a subaward? How do you make the determination? If you go with the consultant, do you verify this is OK with the other institution? Does
it matter when the evaluation is being done (AY or Summer)?
Feel free to contact me off-list. As always, thanks for your help.
Janis
Janis Swanton
Pre-Award Manager
Research & Sponsored Programs
Campus Box 3040
Normal, IL 61790-3040
309/438-8296
College Place Uptown
100 S. Fell Street, Suite A
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