Just to clarify, when I said we would report a three year award that was not obligated up front (e.g. a continuing NSF grant), we wouldn’t set it up in the grant accounting system as a three year award until the funds had been obligated.

Carolyn

From: Carolyn Elliott-Farino
Sent: Monday, June 18, 2018 1:31 PM
To: xxxxxx@lists.healthresearch.org
Subject: RE: [RESADM-L] award reporting

This is problematic for us for reporting because if we report only the first year, I have to add a new project for year two, year three, and so on. Furthermore, if someone is awarded a three or five year project and we report only the first year, that doesn’t really represent the project. A more accurate representation is the full amount with the project years included, which is what we generally do. For example, if we are awarded a continuing grant from NSF, I’ll record the full amount for all years, even though only year one has been obligated. Award reporting is about recognizing PIs and providing a reasonable recounting of award activity; it is not about providing financial data, which will absolutely be accurate to the penny by fiscal year.

Carolyn

Carolyn Elliott-Farino

Executive Director, Office of Research

Kennesaw State University

xxxxxx@kennesaw.edu; 470-578-6381

From: Research Administration List <xxxxxx@lists.healthresearch.org> On Behalf Of Bonnie Kwit
Sent: Monday, June 18, 2018 12:57 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] award reporting

thank you. It appears that those who have responded report award amounts based on the current year's award. If a multi year award indicates an award amount of, say, $375.000 for the first year with a total amount of $1,500,000 upon the satisfaction of progress reports, the $375,000 would be recorded this year and then $375,000 based on the 2nd year award letter would be recorded in the next fiscal year. If the entire award amount is indicated on the award letter for 3 years, then the total award would be reported. yes, sponsors are not consistent with their awards notices.

Bonnie Kwit, CRA
Grants & Contracts Officer

Office of Research Administration
Oakland University
xxxxxx@oakland.edu
248-370-4116

On Mon, Jun 18, 2018 at 12:38 PM, Powell, Panda S. <xxxxxx@uncw.edu> wrote:

We use total award of the document. Sometimes the award amount is just one year…sometimes it is the full amount. Amount depends upon the sponsor.

If we receive a multi-year award from a sponsor and the award amount is $10,000 for year 1 and additional years budgets are “to be awarded,” we would “count” the $10,000 we have been awarded.

Hope this helps,

Panda

From: Research Administration List <xxxxxx@lists.healthresearch.org> On Behalf Of Bonnie Kwit
Sent: Monday, June 18, 2018 12:10 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] award reporting

what about award amount? do you use total award or current years allotment for the respective fiscal year?

Bonnie Kwit, CRA
Grants & Contracts Officer

Office of Research Administration
Oakland University
xxxxxx@oakland.edu
248-370-4116

On Mon, Jun 18, 2018 at 11:47 AM, Powell, Panda S. <xxxxxx@uncw.edu> wrote:

UNCW uses date of award for reporting.

Best,

Panda

From: Research Administration List <xxxxxx@lists.healthresearch.org> On Behalf Of Bonnie Kwit
Sent: Monday, June 18, 2018 11:35 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] award reporting

there was a discussion a few weeks ago about award date or project start date for reporting purposes. I would like to hear what other universities are doing when recording the award amount in fiscal years. Total award over the entire project period or the current fiscal year's allotment?

Bonnie Kwit, CRA
Grants & Contracts Officer

Office of Research Administration
Oakland University
xxxxxx@oakland.edu
248-370-4116

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A link directly to helpful tips: http://tinyurl.com/resadm-l-help

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Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "RESADM-L" link under "Sponsored Programs").

A link directly to helpful tips: http://tinyurl.com/resadm-l-help

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Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "RESADM-L" link under "Sponsored Programs").

A link directly to helpful tips: http://tinyurl.com/resadm-l-help

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Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "RESADM-L" link under "Sponsored Programs").

A link directly to helpful tips: http://tinyurl.com/resadm-l-help

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A link directly to helpful tips: http://tinyurl.com/resadm-l-help

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