Thanks to Gretchen for bringing a note of reason to the RESADM-L world of sharing and caring.

 

May I suggest a method for requesting a file or other resource…without blasting it across thousands upon thousands of screens? Yes, I know – I’m blasting this across many screens, so it seems a little silly to be posting this message to everybody on RESADM-L about saving wear and tear on your “delete” key. But I offer this in keeping with my favorite quote from Ralph Waldo Emerson – “Life is not so short but that there is always time enough for courtesy.” http://www.rwe.org/social-aims/

 

When you have something to share to a subset of a Listserv, ask folks to send you a direct message request – as I did last year when people on the Listserv were wondering how to get information regarding the calculation of indirect costs. Here’s what I wrote then:

 

“I usually don’t post here….but I published two “practical” articles on IDC (F&A) in the Journal of the Grant Professionals Association in 2014 & 2016, citations below. There are examples therein of calculations for indirect costs...I can share pdfs of the articles with any colleague who sends me a direct request, so as not to send multiple files to the millions of grateful beneficiaries of Mike Varney’s wonderful diligence…NCURA Magazine August 2017.”

 

Even if the “sharing” person does not request a DM…those who would like to receive the “share” can take the extra time to send a direct message requesting whatever-it-is, and not involve thousands of innocent bystanders. I’m sure many folks did this.

 

In Gretchen’s link (to NACADA’s LISTSERV® Etiquette), it is stated as “Personal replies should be directed to specific individuals rather than to the entire list. Remember to cut and paste the sender’s e-mail address when replying rather than simply hitting the “Reply” button which sends the response to the entire list.”

 

As Mr. Emerson would opine, it didn’t take me too much longer to write the few extra words asking people to send requests directly to me, rather than to the entire list.

 

If you’ve read this far, thanks for your attention – and I would also add, on a personal note, that I’m not espousing an online courtesy “me too” movement. I find that the “delete” key works wonderfully well, and mine hasn’t split in two from repeated pounding – yet.

 

 

 

Hello-

 

Me again. I thought it might be helpful to share some ideas that came to me this morning and ask for additional ideas from the rest of the group. I won’t be compiling a list as much as wanting this information shared in the collective of our group.

 

1.       Use Listerve Etiquette. Here is an article I found that has all the basics. The highlights include use a descriptive subject line, responses should be of interest to the entire list, personal replies should be directed to specific individuals rather than the entire list.

 

2.       Have a good signature block. This is always good. I see great posts from folks whose institution is not listed in their signature block or only the acronyms are listed. Here is an article with all the basics and some fancy stuff too.

 

3.       Share. If you just put a great webpage together or a PowerPoint, share it with the rest of the group. If you just attended or sponsored a great training, tell the rest of us about it. If it is of value to your organization then you can assume many of us would benefit from it also.

 

4.       Reply to the topic requested. This morning someone emailed asking for examples of Pre-Award PPT for training purposes and she happened to share that she just prepared a Post-Award resource. With only one exception, all the responses were asking for her resource. Let’s help her out and send her what she asked for!

 

What best practices do you have?

 

This is a tremendous group for sharing the old, new and ever-changing topics of research administration. Thanks to Chris for creating this space.

 

Have a great week!

 

~Gretchen

 

Gretchen Davis Richey, Manager

ABC Shared Services

School of Medicine, Box 354946

University of Washington

1100 NE 45th St, Suite 405, Seattle WA 98105

xxxxxx@uw.edu

Direct line: 206.221.5146

ABC Main Desk:  206.685.2508 or xxxxxx@uw.edu

www.abc.washington.edu 

 

 

 

 

 

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