Hi Chase

Thanks so much for your feedback.  Does your university allow per diem reimbursement on all university travel (non-sponsored & sponsored)? 

 

Ours doesn’t allow per diem reimbursement on any university travel.  I was hoping we could include allow it on sponsored travel even if the university doesn’t allow it on non-sponsored travel.

 

 

 

Our institution allows per diem travel reimbursements from sponsored projects. I think that excerpt demonstrates that it’s allowable as long as it’s treated consistently: “Such costs may be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred...”

 

Chase

 

Chase Debnam

Accounting Manager

Department of Psychology & Neuroscience

UNC - Chapel Hill

235 E. Cameron Avenue, CB# 3270

Chapel Hill, NC 27599-3270

T: 919.843.8985 | F: 919.962.2537

 

 

 

 

Hi everyone

Our university’s institutional travel policy does not reimburse on a per diem basis.  I was wondering if exceptions can be made for grant funded travel to allow for this if we include such language in our policy.   It’s not clear to me based on excerpt below from Uniform Guidance if we can or not.  Any advice would be greatly appreciated.

Thanks

Sonavie

 

200.474   Travel costs.

(a) General. Travel costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the non-Federal entity. Such costs may be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two, provided the method used is applied to an entire trip and not to selected days of the trip, and results in charges consistent with those normally allowed in like circumstances in the non-Federal entity's non-federally-funded activities and in accordance with non-Federal entity's written travel reimbursement policies. Notwithstanding the provisions of §200.444 General costs of government, travel costs of officials covered by that section are allowable with the prior written approval of the Federal awarding agency or pass-through entity when they are specifically related to the Federal award.

 

 

 

 

___________________________________________________

 

Sonavie Ong

Director, Office of Sponsored Projects

 

Hawai‘i Pacific University

1164 Bishop Street, Suite 1500

Honolulu, HI 96813

Phone: (808) 544-9338

E-mail: xxxxxx@hpu.edu

 

 

 

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