Requisition ID

32410BR

ASU Job Title

Grant + Contract Officer

Job Title

Grant + Contract Officer

Campus/Location

Campus: Tempe

Job Family

Research Operations

Department Name

ORSPA Award Management

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Category

02

Salary Range

$38,160 - $50,000 per year; DOE

Close Date

05-June-2017

Job Description

The primary focus of the Grant & Contract Officer in Research Administration is to support one or more functional areas within the Office for Research and Sponsored Project Administration (ORSPA) by providing contract review, management of all award set-up/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is an intermediate level position on the Award Management Team and under close supervision and direction supports post-award administration; project accounting; cost analysis and compliance. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained.

Essential Duties

Manages awarded projects in accordance with University, sponsor specific regulations and Uniform Guidance; provides contract compliance guidance, policy and procedure interpretation to academic departments; interprets contracts and other award documents to determine the budget, invoicing schedule, restrictions and other pertinent information and maintains all applicable project records and files. Administers the submission of award change requests in accordance with grant and contract terms and conditions to sponsoring agencies; reviews computer generated reports for errors or inconsistencies; investigates and corrects problem; interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through the accurate presentation of invoices.
 
Performs a variety of accounting functions including, but not limited to: Award/Account setup in the ASU Financial System, preparation of invoices, standard and non-standard financial reports to a variety of sponsoring agencies, generates and approves journal entries in the financial system, review of expense allowability, perform detailed cost and financial analysis and financial tracking and administer fiscal controls to fulfill reporting requirements.
 
Works in conjunction with Research Advancement Administrators to ensure timely and accurate post-award change management and accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements; decides proper handling of financial transactions; approves transactions within designated limits and assist with project account forecasting, projections and burn rate analysis.
 
Provides solutions to problems presented by lower level staff and recommends changes to the accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices. Reviews computer reports for errors or inconsistencies; investigates and corrects the problem.

Minimum Qualifications

Bachelor’s degree required and three years of related experience, OR, any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of accounting principles, practices, policies, procedures, and regulations of various funding sources; financial analysis and management.
• Demonstrated knowledge of research methods, grants, and contracts. 
• Demonstrated knowledge of financial analysis. 
• Experience in developing, negotiating and administering grants, contracts, and awards, and post award administration functions.
• Experience in effectively responding to routine situations involving potential university constituencies. 
• Evidence of effective verbal and written communication skills in person, in writing, and by phone.
• Experience in establishing and maintaining effective professional working relationships.
• Experience in following directions set by unit and/or supervisor.
• Experience in providing ideas and recommendations to resolve routine issues.
• Experience working effectively within a complex structured team.
• Demonstrated knowledge of computer applications and information dissemination technology.  
• Demonstrated working knowledge of Microsoft Office Suite and comfortable working in computer database systems.

Working Environment

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting. 
• Use office equipment including a desktop computer.
• Lift up to 20 pounds. 
• Communicate to perform essential duties. 
• Interpret complex sponsor regulations.
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.

Department Statement

The Office of Knowledge Enterprise Development is committed to Advancing Research, Innovation, Entrepreneurship and Economic Development. We seek research funding, support faculty researchers, nurture partnerships with external partners, promote innovation and entrepreneurship, and share what we learn with the community and the world. We make discovery possible http://research.asu.edu 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.