OFFICIAL TITLE: Research Finance Administrator, Job Number #589821
SUMMARY: Responsible for overall post-award management of all contracts, grants, and cooperative agreements. Coordinates with the Sponsored Projects Administrators on the grants and contracts management process. Utilizes project management software to monitor the status of projects in the department. Accountable for creating a culture of compliance, ethics and integrity. Maintains knowledge of and assures departmental compliance with Kaiser Permanente's Principles of Responsibility and policies and procedures, and applicable regulatory requirements and accreditation standards. Responds appropriately to observed fraud or abuse.
This position reports to the IHR Finance Manager and will work as part of a team with other sponsored programs, finance, and IHR personnel.
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2. Review and set up of sponsored project accounts. 3. Process budget modifications in both PeopleSoft Grants and Finsys, an internal financial/projections system. This includes budget amount and period updates in both systems, as well contract amounts in PeopleSoft Grants. 4. Monitor and review project account expenditures to make sure they are allowable, allocable, and reasonable. 5. Work with Sponsored Program Administrators to prepare post-award project modification requests. 6. Prepare and submit invoices to sponsors. This position requires frequent interaction with sponsors in the areas of fiscal reporting, invoicing, and general problem resolution. 7. Reconciles A/R and ensure payment is received in a timely manner. 8. Prepare and submit financial reports to sponsors and Kaiser Foundation Research Institute (KFRI) as needed. This includes internal funding reports. 9. Prepare and submit account close out documents. 10. Prepares all cost transfer requests for assigned project accounts. This includes both Payroll and non-payroll requests. 11. Assist with the annual financial and Uniform Guidance Federal Single Audit. Provide pertinent information to the Finance Manager as requested. 12. Assist with the annual SOX Audit. Provide pertinent information to the Finance Manager as requested. 13. Prepares monthly grant account reconciliations which includes making sure all backup documentation is saved in the electronic study binder for assigned projects. 14. Assists team with projections and burn rate analysis. 15. Meets with Sponsored Program Administrator and Research team on a quarterly basis to review study progress. May need to meet with the same more frequently as study close-out approaches. 16. Entering POs and invoices into PeopleSoft for assigned study projects. This includes creating requisitions and updating the PO Tracking Spreadsheet. 17. Reviewing all subrecipient invoices as well as monitoring their budget and following up on missing invoices. 18. Contributes to regional and/or Institute for Health Research task forces. Establishes and maintains positive working relationships with other departments and individuals who are resources for supplying data. 19. Maintain knowledge of federal regulations as they relate to Federal funding and studies within the Institute for Health Research. 20. Maintain current information and knowledge of all applicable Kaiser policies, local, state and federal laws and regulations, and accreditation standards. 21. Ensure proper sign-off by principal investigators or project managers and person with appropriate signing authority. As needed train new department staff on proper accounting and finance procedures as it relates to project expenses. 22. Provide GL String coding for all incoming and outgoing payments for assigned project accounts. 23. Other duties may be required or assigned. |
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