Be part of a winning team ! Duke University Department of Immunology has a current opening for a
Grants and Contracts Administrator position. Very innovative and team environment. Interested parties please submit resume and cover letter to:
Todd Leovic
Administrator
Department of Immunology
Box 3010
DUMC
Durham , NC 27710
Occupational Summary
Performs pre-award and/or post award activities for a The Department of Immunology. (Pre-award activities include assisting departmental
faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for
further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project
goals and federal requirements.
This position is responsible for managing an assigned portfolio of complex grants and contracts using knowledge of grant and contract
management rules and regulations, technical expertise, and analytical skills.
Work Performed
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Manager assigned projects and financial project portfolios.
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Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy.
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Advise the PI on administrative requirements in preparing proposal submissions.
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Prepare, coordinate and review certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
·
Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate
overhead rate for the project.
·
Review sponsored projects through internal systems to ensure compliance with University procedures and institutional signatures.
·
Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments
and revisions necessary to meet the sponsor requirements.
Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols.
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Develop project management plan for review by the PI or senior level grants administrator.
·
May make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations.
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Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract.
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Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with Office of Research Support
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Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments that have been made.
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Identify the need for cost transfers from budget reconciliation; submit cost transfers.
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As requirements change, prepare and submit requests for re- budgeting/modifying the funded project budget. Reconcile and close all sub-recipient
budgets and obtain all sponsor-required reports.
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Monitor compliance with agency and University regulations regarding reporting.
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Maintain financial records per the institutional documents retention guidelines.
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Ensure process (SOP) is in place within the unit for proper handling of sponsor checks for deposit and recording in the appropriate fund codes.
This must be handled in accordance with the institutions check handling process.
Skills
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Ability to analyze data and formulate conclusions.
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Ability to learn changing technologies related to grants and contracts management.
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Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
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Ability to communicate both verbally and in writing with all levels of the organization.
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Ability to manage and prioritize multiple projects/tasks simultaneously.
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Ability to create verbal and written reports.
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Knowledge of federal rules and regulations relating to research grant and/or contract activity
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Knowledge of Duke University policies and procedures relating to grant and contracts activity
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Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.
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Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from
federal awards.
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Understand and be able to apply costing rules and regulations to federally funded projects.
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Understand financial processes and controls including the reconciliation process
Education
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or
certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first
six months of hire is required. Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within
a reasonable period of time (generally begin training within 6 months of hire and complete within 18 months of hire). The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed
through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.
Bobbi N. Tucker
Grants & Contracts Manager
Duke University Medical Center
Department of Immunology
156B Jones Building, DUMC 3010
Durham, NC 27710
(p)919-684-2895
(f)919-684-8982
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