Hi Glen, when faculty are paid during the AY, they are paid effectively by % FTE, with the requirement that full-time faculty work 12 contact hours per semester, as per the CBA. So, if a faculty member has 9 hours teaching, then the grant picks up 25% of his salary, as per the CBA pay schedule, using the DHHS fringe and IDC rate. For the 3 months of summer, faculty are paid at a biweekly rate not to  exceed what they made during the prior AY.

Marc

Marc Gagne
Interim Associate VP
Office of Sponsored Research
West Chester University

----- Reply message -----
From: "Jones, Glen A." <xxxxxx@WRIGHT.EDU>
To: "xxxxxx@lists.healthresearch.org" <xxxxxx@lists.healthresearch.org>
Subject: [RESADM-L] Academic Faculty Pay Switching from Quarters to Semesters
Date: Fri, Dec 28, 2012 10:27 am



Marc,

Thanks for the additional information about how it is paid and expensed. Do you have any time and materials contracts that utilize academic year faculty? If so, how do you calculate the hours worked in a given month?

Regards,

Glen

 

Glen A. Jones, MBA

Director, Post Award

Research and Sponsored Programs

Wright State University

Dayton, Ohio 45435-0001

Phone: 937.775.4461

Fax: 937.775.3781

Email: xxxxxx@wright.edu

 

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Gagne, Marc
Sent: Friday, December 21, 2012 1:10 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Academic Faculty Pay Switching from Quarters to Semesters

 

Hi Glen,

 

Just to be clear, in the PASSHE system both the academic year research and teaching are administered over a 9-month contract. Faculty are paid bi-weekly, actually, with 20 pay periods in the 9-month AY. Our fiscal year begins July 1, so the summer pay bridges two fiscal years, but budgets just roll over from one FY to the next, with little or no disruption in the summer.

 

I hope I'm explaining that clearly.

Marc

 

From: <Jones>, "Glen A." <xxxxxx@WRIGHT.EDU>
Reply-To: Research Administration Discussion List <xxxxxx@lists.healthresearch.org>
Date: Friday, December 21, 2012 11:23 AM
To: "xxxxxx@lists.healthresearch.org" <xxxxxx@lists.healthresearch.org>
Subject: Re: [RESADM-L] Academic Faculty Pay Switching from Quarters to Semesters

 

Hi Marc,

Thanks for your feedback. I am assuming that the academic faculty pay is expensed over that same 9 month period, so how does your payroll/accounting system handle expensing 1Ž2 month in the first and last month of the academic year?

Regards,

Glen

 

Glen A. Jones, MBA

Director, Post Award

Research and Sponsored Programs

Wright State University

Dayton, Ohio 45435-0001

Phone: 937.775.4461

Fax: 937.775.3781

Email: xxxxxx@wright.edu

 

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Gagne, Marc
Sent: Friday, December 21, 2012 11:07 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Academic Faculty Pay Switching from Quarters to Semesters

 

Hi Glen,

 

In the PASSHE system, the academic year is still 9 months, with 4.5-month semesters, and 3-month summer. 

 

Marc Gagné

West Chester University

 

From: <Jones>, "Glen A." <xxxxxx@WRIGHT.EDU>
Reply-To: Research Administration Discussion List <xxxxxx@lists.healthresearch.org>
Date: Friday, December 21, 2012 11:01 AM
To: "xxxxxx@lists.healthresearch.org" <xxxxxx@lists.healthresearch.org>
Subject: [RESADM-L] Academic Faculty Pay Switching from Quarters to Semesters

 

Dear Fellow Research Administrators,

I am interested to find out from other universities that have recently switched from quarters to semesters, how academic faculty effort is being handled at these institutions. Typically, under a quarter system, the academic year is split into three 3 month quarters with 3 months for the Summer. Academic faculty are expensed over 9 months, but paid over 12 months, with the option to teach or do research in the Summer and earn up to 1/3 of their academic year salary during the Summer. This assumes a 1560 hour academic year, with the ability to work 2080 hours/year if the Summer option is taken.

 

However, when it comes to semesters, it does not seem to work out so nicely. If we assume that the academic year is divided into two 4 month semesters, that leaves 4 months for Summer. However, if we also assume that the work load for the academic faculty still is 1560 hours and the Summer can be no more than 1/3 of the academic year, we run into a dilemma. By expensing the academic faculty over 8 months instead of 9 it forces the work week to be 45 hours under a 1560 hour academic year assumption. However, if we maintain a 40 hour/week assumption and expense over 8 months, this makes the academic year 1387 hours and effectively increases the hourly rate of the academic faculty.

 

How have other schools overcome this workload dilemma with respect to faculty effort on grants for academic faculty. I would be interested to hear your thoughts.

Thanks,

Glen

 

Glen A. Jones, MBA

Director, Post Award

Research and Sponsored Programs

Wright State University

Dayton, Ohio 45435-0001

Phone: 937.775.4461

Fax: 937.775.3781

Email: xxxxxx@wright.edu

 

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