We are pleased to announce an opening for a sponsored projects administrator at the University of Oregon.  We are looking for people with pre- and/or post-award administration experience and good customer service skills.  The University of Oregon is a fantastic place to work and Eugene is a very livable city.  We hope that you will consider applying for the position or passing the information along if you know of someone who might be interested.   For priority consideration,  applications should be received by Wednesday, October 3, 2012.   If you have any questions, please feel free to contact me.

Thanks,

Analinda

Analinda Camacho

Senior Associate Director

Sponsored Projects Services

University of Oregon

541-346-2507

xxxxxx@uoregon.edu

The link for the postion:  

http://jobs.uoregon.edu/unclassified.php?id=4051

Sponsored Projects Administrator(s)
Sponsored Projects Services

Posting: 12373AC
Location: Eugene
Closes: Open Until Filled

Title:  Sponsored Projects Administrator(s)

FTE:  1.0 FTE

Type:  Officer of Administration

Duration:  One year contract, renewable annually

Salary Range:  $40,000 - $70,000

Annual Basis:  12 month

Est. Starting Date:  October 26, 2012 or as soon as possible

The University of Oregon (UO) seeks a Sponsored Projects Administrator (SPA) to serve as a member of a team of professionals in the office of Sponsored Projects Services (SPS).  SPAs serve as an important resource providing guidance to the research community on issues related to the fiscal, administrative, and regulatory management of grants, contracts and sponsored projects from the application stage through close-out. In this position, there is a significant emphasis on customer service, proposal and budget development, financial monitoring and accounting, and operational reporting.  The successful candidate will have the ability to communicate and work effectively with, faculty, staff, and grantor representatives from a variety of diverse backgrounds and will maintain the highest ethical standards.

SPS reports to the Vice President for Research, Innovation and Graduate Education and serves as the central administrative office for grants and contracts, providing a full range of services from pre- to post- award including proposal and budget review and submission, to award administration and project close-out.  SPS is responsible for official grant accounting, billings and financial reporting.  The UO received $135 million in awards in FY10 with the majority of the funding coming from the federal government: Department of Health and Human Service/National Institutes of Health, National Science Foundation and Department of Education.  Additional Information about SPS (formerly known as ORSA) can be found at http://orsa.uoregon.edu.

The UO is located in Eugene, a metro area (pop. 215,000) in a region noted for its dynamic quality of life and progressive cultural environment.  The UO, an AAU research institution and a member of the Pac-12 conference, has an enrollment of approximately 20,000.  Located 110 miles south of Portland, the UO is about an hour's drive from the Pacific coast and the Cascade mountain range.

Principle Responsibilities

Core Responsibilities for a SPA will include a combination of the following, dependent on assigned area:

• Reconcile accounts on a regular basis and prepare financial reports and sponsor billings in a timely manner
• Initiate and follow-through on all procedures necessary to close sponsored accounts accurately and completely, including account reconciliation, reporting to sponsors, and final system closure
• Monitor award activity to ensure compliance with University and OUS policy, State and Federal laws, regulations and procedures and award terms and conditions
• Evaluate and interpret award documents for the appropriate set-up in establishing sponsored project account
• Review and approve proposals, including budgets, to ensure compliance with applicable UO, agency, and/or federal guidelines and requirements
• Submit proposal applications, which may include both paper and electronic submission, to a wide variety of sponsors (federal, state, private, corporate, etc)
• Prepare operational and management reports for various levels UO administration, as required
• Maintain cooperative working relationships with representatives of sponsoring agencies and serve as a liaison between the university and agency on award and contract-related financial and administrative issues
• Participate in and/or develop trainings, workshops and seminars in issues related to sponsored project administration
• Lead and/or participate in special projects and other assigned duties to further the department’s goals and objectives

Minimum Qualifications

• A BA/BS from an accredited institution of higher education; OR
• Five (5) years or more of progressively responsible experience within the field of research administration/sponsored programs administration, including experience in financial management (i.e. accounting, budget development, financial analysis) in a university, non-profit or research institution; AND
• Experience in serving a diverse client/customer base.

Preferred Qualifications

• An advanced degree in business/public administration, finance, accounting law, or other applicable field;
• Fund accounting experience;
• Experience with electronic proposal submission systems such as Fastlane, eRA Commons; Grants.gov., etc;
• Experience in federal regulations including OMB Circulars, the FAR and other agency policies and regulations as they relate to research administration
• Experience with BANNER or similar systems;
• Experience with federal reporting systems.

Position Details

This is a full-time administrative position.  Salary will be commensurate with experience.  The UO has a strong benefits package accompanying employment.  Potential candidates are encouraged to review the benefits options at http://hr.uoregon.edu/benefits/.

Finalist candidates are subject to a formal background check.

To ensure consideration, application should be received by Wednesday, October 3, 2012; position will remain open until filled.  A complete application will include a cover letter specifically addressing how your professional experience qualifies you for the position and a current resume.  References will be required of those individuals considered as finalists.  Materials should clearly indicate to the review committee that you meet the minimum qualifications.  Electronic submissions are preferred.  Please email your package to Ms. Kim Newell at xxxxxx@uoregon.edu please put Sponsored Projects Administrator application in the subject line.

Paper applications should be sent c/o Ms. Kim Newell, Research, Innovation and Graduate Education, 1266 University of Oregon, Eugene, OR 97403-1266.

The UO is an equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act.  We seek candidates with demonstrated potential to contribute positively to the University of Oregon’s diverse community.

Office of Affirmative Action & Equal Opportunity · 677 East 12th Ave., Suite 452 · 5221 University of Oregon, Eugene, OR 97403-5221
Office (541) 346-3123, Fax (541) 346-4168, Jobline (541) 346-2957 · This announcement is available in alternate formats upon request.
If you are a qualified applicant with a disability and need accommodation with the application process, please contact us for assistance.