Our grants section is part of the Accounting/Business office and consists of one person (me) who basically does all the direct grants management/finance work for our institution’s awards and one other person (my supervisor) who approves/reviews proposals although I usually review them beforehand too.  My supervisor also does other institutional accounting duties and grant/F&A reporting duties related to the institution’s finances.

Here is how we currently distribute our F&A:

                37%        institution

                6%          Benefits Reserve (for Unemployment/Workers Comp/leave issues that might arise)

                57%        Deans of the area in which the PI resides

Of the 57% that goes to the Dean’s F&A budget, the internal allocation is:  40% to the Dean, 30% to the appropriate Department Chair, and 30% to the PI.

Hope this info is helpful.

Sandy Shriver

Office Administrator Sr.

Sponsored Grants Accounting

Fairmont State University and

Pierpont Community & Technical College

Room 319 Hardway Building

1201 Locust Avenue

Fairmont, WV  26554

304-367-4684 (phone)

304-367-4850 (fax)

xxxxxx@fairmontstate.edu

“Do what you can, with what you have, where you are.”

-          Theodore Roosevelt

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Dear Colleagues,

                We are considering revising our F&A distribution policy. If anyone is willing to share how their institution distributes its F&A it would be greatly appreciated. Would you also include if your office is a combined pre and post- award office or separate.

Thank you,

Emily

Emily Lynn | University of Southern Indiana

Office of Sponsored Projects and Research Administration

xxxxxx@usi.edu| 812/465-1126

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