We started requiring PIs to use our electronic routing/approval system last September.  The proposal is supposed to be completely routed & approved 3 business days before the deadline.  We would allow the budget to be changed, but it would have to go back through the same approval process.

How many times has this been enforced, you ask?  None.  When do we usually get the proposal? The day of the deadline.  However, we can get into the electronic system and look at what they've already done which does allow us to identify some of the problems before it gets to us.

The only thing we do enforce is that we will not submit a proposal that does not have all the required University approvals.

Janis
--

Janis Swanton
Grants & Contracts Development Specialist
Research & Sponsored Programs
Illinois State University
Campus Box 3040
Normal, IL 61790-3040
309/438-8296
309/438-7912 (fax)




On 5/19/2011 12:32 PM, xxxxxx@mcdaniel.edu wrote:
I'm conducting an informal survey to try to modify our own policy regarding lead time for grant submissions. This question would apply to those with centralized research administration.

How many days before the deadline do you require receipt of the grant to your office?  Does it go through an approval process before this point? If yes does that have the same lead time requirement? Do you allow non-budgetary changes to be made after the required deadline, or is it considered "final" unless errors are kicked back?

I remember this question being asked before, but that was back when the transition was occurring to completely online submissions. Now that it has been several years I'm not sure if anyone has modified or learned from their experiences.

Thank you!

Robin

**********************************************
Robin N Dewey, MS, CRA
Director, Office of Academic and Government Grants
McDaniel College
2 College Hill
Westminster, MD 21157-4390
Voice: 410-386-4699
Cell: 585-797-8536



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