Lori,

I would disagree with the statement below. A-21 defines allowable costs as “must be reasonable, must be allocable to the sponsored agreements under the principles and methods provided herein, they must be given consistent treatment through GAAP, and conform to any limitations”.

Would your institution cover personal costs on any other funding? I’m not sure that a federal agency would agree that they should be charged for these items of personal safety to do the work that the institution proposed it could do…it looks more like an employee cost which would be part of F&A, not a direct cost to a grant.

Also, the items would not be used solely to advance the work under the agreement, the items have use outside of the agreement and what will be done with these items when the funding ends?

I don’t believe our auditors would call this an allowable direct expense.

Thanks

Renea

Renea Brazil, CRA

Grants Manager

UAMS Department of Pediatrics

501-364-4227 Phone

501-364-4656 Fax

Slot 512-1 Peds Grants Administration

From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Nonn, Lidia
Sent: Monday, November 16, 2009 10:08 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Allowable Cost?

For field work . . . absolutely!

Lidia Nonn, Director, Institute for Research
University of Wisconsin - Green Bay
2420 Nicolet Drive WH 303A
Green Bay, WI 54311-7001
920.465.2565 or 920.465.2784 (Office)
920.465.2043 (Fax) xxxxxx@uwgb.edu http://www.uwgb.edu/research

"The end of wisdom is to dream high enough to lose the dream in the seeking of it." --William Faulkner, American novelist

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From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Lori Johnson
Sent: Monday, November 16, 2009 9:45 AM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Allowable Cost?

Hello,

I was wondering if I could get your help on a question of allowable costs.

We have a PI that is doing research in Alaska. He wants to purchase ammunition,

a holster and a travel box on grant funds for his personal firearm.

The justification for the expense is protection against bears.

Would you all consider that an allowable grant expense?

Thanks.

Lori Johnson

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