TITLE: Grants and Contracts Financial Analyst

DEPARTMENT: Office of the Provost

PAY BAND: C2

BUDGET #:

BUDGETED SALARY:

FLSA STATUS: Exempt: X Non-Exempt:

HOURS PER WEEK: 37.5

MONTHS PER YEAR:

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PURPOSE: Reporting to the Director of the Office of Research, Seattle University seeks a person who will oversee the post-award grant and contract administration process and will liaison between the Academic Affairs and Office of Finance Divisions. The Grants and Contracts Financial Analyst will assist Principle Investigators (PIs) who have received grants from federal, state, or private agencies or corporations for academic purposes and will collaborate with the Sponsored Research Officer, the Office of Foundations and Corporate Relations, the Controller's Office, and with individual school and college budget managers on essential grant-related financial matters.

ESSENTIAL JOB FUNCTIONS:

Essential job functions include the following:

Serve as the university expert in the areas of post-award grant and contract administration.

Develop policies, procedures, and reporting tools for grant and contract administrative processes.

Evaluate expenditures for appropriateness under grant/contract terms and conditions, and appropriate federal regulation as applicable (e.g. A-110 administrative rules, A-21 cost principles, A-133 audit requirements).

Verify grant set-ups and modifications in the financial system, monitor grant/contract budgets and expenditures, perform monthly variance analysis, and resolve discrepancies.

Facilitate all financial reporting requirements, including completion of report forms, quarterly Project to Date reports, Time and Effort Reports, interim and final financial reports, and other reports as necessary for PIs. Prepare close-out.

Provide analysis and projection of grant expenditures.

Oversee the processing of payments and position requests. Provide budget information and handle other administrative requests.

Review and approve all grant-related personnel action forms and staff requisitions.

Provide financial information for audits as requested.

Prepare and maintain policies and procedures for post-award budget operations.

Perform other related duties as required.

MARGINAL JOB FUNCTIONS:

Assist the Sponsored Research Officer in preparation of pre-award grant proposal budgets.

Provide support for the Budget Manager for Academic Affairs during the annual budget process.

MINIMUM QUALIFICATIONS:

Bachelor's degree in accounting, finance, or other business-related field with four to six years of progressive dedicated federal grant experience at a non-profit or higher education institution.

Ability to draft routine reports and correspondence.

Ability to communicate effectively orally and in writing with granting agency staff, co-workers, faculty, and other university staff.

Ability to verify figures and amounts related to expenditures, receipts, indirect cost, cost share, salary, and fringe benefits.

Ability to summarize, analyze, and forecast financial information and project costs based upon account history.

Possess fundamental understanding of accounting procedures.

Ability to define problems; to selectively extract, verify, and compile data; establish facts; draw valid conclusions, and implement solutions as well as have the ability to creatively problem-solve and make informed decisions.

Knowledge of set-ups, adjustments, and operational procedures of work-related equipment and experience with spreadsheet applications, including Excel.

Commitment to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

PREFERRED QUALIFICATIONS:

Master's degree in accounting, finance, or other business-related field with two to three years of experience overseeing federal grant administration at a non-profit or higher education institution.

CRA (Certified Research Administrator) designation.

Leesa Brown