Stevens Institute of Technology is located in Hoboken, New Jersey directly across the Hudson River from Manhattan, New York.   Stevens is a small, private university with a research portfolio of about $30M that has committed to an aggressive plan of expanding its sponsored research. 

 

The Office of Sponsored Research combines preaward, postaward and research financial operations in one office and is well staffed for the current volume of funding.  Much of our support comes from DOD and our cognizant agency is ONR but we are seeking to expand to all sponsor niches and hope to identify someone who will be excited about an opportunity to grow with us.  If you have a specific interest please send your resume to:

 

Stevens Institute of Technology
Office of Human Resources
Castle Point on Hudson
Hoboken, New Jersey 07030

or Contact the office of Human Resources, Loretta Pomponio, 201-216-5122 or e-mail xxxxxx@stevens.edu.  It will also be helpful if you send your resume and short cover letter to Barbara DeHaven, Executive Director, Office of Sponsored Research at xxxxxx@stevens.edu

 

 

 

Position: Grants & Contracts Specialist

Department:Office of Sponsored Research

Description: The Grants & Contracts Specialist is a member of the Sponsored Research Administration unit of the Office of Sponsored Research (OSR). Under the supervision of the Executive Director, the Grants & Contracts Specialist assists with processing proposals, setting up awards and award modifications, entering proposal and award information in a database, interpreting sponsor guidelines and other regulations, and ensuring award reporting and close-outs are completed. Additionally, the Grants & Contracts Specialist responds to inquiries from investigators, sponsors, and Institute administrators about sponsored project proposals and awards in a customer service oriented and deadline driven environment.

AREAS OF RESPONSIBILITY
• Assists in proposal processing and submission to a broad variety of sponsors.
• Coordinates receipt and processing of award documentation.
• Maintains proposal and funding records in database system; prepares reports and analyses of proposals and awards derived from the database.
• Works with Sponsored Research Assistant to set up proposal and award files.
• Assists senior Sponsored Research Administration staff with distribution of information to Principal Investigators and Institute administrators, including advice on routine proposal and award matters.
• Assists senior Sponsored Research Administration staff in responding to inquiries from sponsors
• Ensures Principal Investigators submit progress/final reports to funding agencies; prepares monthly calendar of reports due and tracks submission.
• Assists with other aspects of award close-outs.
• Additional related duties are assigned and performed as required.

EDUCATION B.A. / B.S. is required.

EXPERIENCE
Four or five years experience in grant and contract administration or related field is required.

KNOWLEDGE AND SKILLS
• Knowledge of electronic research administration
• Excellent written and verbal communication skills
• Knowledge of Excel and Word, and Access or similar database programs.

Preferred:
• Knowledge of sponsored research pre and non-financial post-award administrative functions and familiarity with federal, state, and other sponsor circulars/regulations/policies for educational institutions.
• Knowledge of a proposal and award database system.
• Demonstrated interpersonal skills in a customer service oriented setting.
• Demonstrated ability to prioritize and meet deadlines.