Job Summary

Under the direction of the Director of the Office of Sponsored Projects (OSP), responsible for all aspects of pre-award and post-award administration of federal, state and private grants and contracts.

Responsibilities and Duties

·          Assists OSP Director in maintaining and fostering a positive, customer-oriented atmosphere

·          Works effectively as a team member in providing customer service to the research personnel

·          Provides technical training to OSP Grant and Contract Specialists

·          Assists Director in the development and conduct of workshops for research application & management

·          Assists Director in improving/streamlining the grant & contracting process

·          Assists Director in developing presentations for the research training

·          Communicates with a diverse constituency in a courteous, professional demeanor

·          Provides assistance to Director of OSP as needed

Pre-Award

  • Coordinates the preparation and submission of all grant applications for NCCF
  • Reviews research proposals for accuracy of budget, application completeness and adherence to guidelines
  • Computes indirect costs for grant applications
  • Ensures compliance to all applicable laws and regulations related to research awards
  • Provides policy interpretation & guidance relating to grants & contracts with all parties to the award
  • Responsible for current knowledge of federal regulations pertaining to grant management activities
  • Works effectively with both OSP and research personnel in submission of research applications in timely manner

Post-Award

  • Negotiates and issues subaward documents
  • Maintains database to track execution of subcontracts
  • Maintains detailed hard-copy files for all awards and subcontracts
  • Maintains electronic filing system for grants and contracts
  • Works with Finance to revise research budgets
  • Assures timely submission of project renewal applications and progress reports
  • Provides reminders to investigators on reporting requirements
  • Prepares invoices for Director's approval
  • Stays updated on research application requirements/revisions issued by sponsors
  • Provides investigators with updated award information when necessary
  • Supports closeout requirements on all NCCF awards

Position Requirements

  • BA degree in Business or Accounting from an accredited college; or equivalent years of related experience working directly with federal award processing
  • 5 years of grants and/or contracts management experience including budget management and proposal preparation and federal, review and submission experience; and experience with applied accounting skills
  • Ability to use discretion and judgment, competent in independent management; work independently within Office of Sponsored Programs policies and guidelines; ability to organize, oversee and perform multiple tasks, and meet deadlines
  • Knowledge of Federal regulations applicable to grants and contracts is mandatory; practical working experience of NIH/NCI grants regulations
  • Knowledge of related grantee business activities, business communications, and knowledge of accounting principles
  • Experience and knowledge with government grants and contract applications, budgets, proposal preparation, review and submission; ability to compose correspondence, letters, memos, summaries and general office communications
  • Proficiency in Microsoft Office applications (Windows, Microsoft Word, Microsoft Excel, Access and other database systems); Working knowledge of Internet/Intranet databases.
  • Excellent interpersonal, organizational and communication skills; ability to organize, perform multiple tasks and to set priorities; exceptional customer service/interpersonal skills
  • Proven verbal and written communication skills for internal and external communication; excellent skills in written and spoken English; proven skills with exceptional spelling and grammar required, with advanced editing and proofreading skills.

 

 

 

Karen A. Scheboth, MS, CRA

Director, Office of Sponsored Programs

CureSearch, National Childhood Cancer Foundation -

440 E.Huntington Drive, Suite 402

Arcadia, CA  91066-6012

Phone      (626) 241-1681

Facsimile (626) 447-6359

xxxxxx@CureSearch.org

 

 

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