Here is the job description:

Our Grant & Contract Accounting department has an outstanding
opportunity for an Assistant Director.  This individual will be
responsible for customer assistance for reporting, cash management and
compliance processes in Grant and Contract Accounting (GCA).  In
addition, the person in this role will provide leadership for personnel
in all areas of the GCA department, perform professional accounting
functions including complex reporting, analysis and reconciliation, and
participate in the Quality Improvement Process by leading and
interacting with members of work team/groups and interacting with
customers to meet and/or exceed customer needs.

DUTIES AND RESPONSIBILITIES:

1.   As a member of the Grant and Contract Accounting management team:
Assist in developing strategic plan and dashboard measures for department.

Authorize and control expenditures.

Control expenditures for overtime/straight time salaries.

Assist in developing long range organizational plans addressing
staffing, functions, procedures, policies and Quality Improvement
Initiatives.

2.    Manage staff including professional level accountants, Grant
Managers, Budget Fiscal Analyst Leads,  Fiscal Specialists, Office
Assistants and Student Interns.  Provide leadership for all areas of the
department, including the following managerial duties:

Implementing and maintaining GCA and University office policies related
to personnel issues.

Preparing personnel evaluations in accordance with office and University
policy to ensure employees are aware of their performance expectations
and evaluated regularly.

Assisting staff in work related problems.

Training staff.

Interviewing and hiring new employees.

Documenting employee performance problems in accordance with Personnel
Board and University requirements and implementing disciplinary action
when necessary.

Planning and assigning work. This includes planning for fiscal year end
close and biennium close.

Establishing goals and deadlines and ensuring they are met.

Providing guidance and direction in fiscal and accounting procedures to
all personnel.

Meet with direct report supervisors/staff at least twice a month to
share ideas, give direction, analyze dashboard measures, and resolve
problems.

Attend manager meetings to stay abreast of current GCA news and
activities. Actively participate in meetings and communication issues
related to assigned personnel.

3.   Develop and implement controls and procedures for grant and
contract processes including: new accounts budget set-up, cost sharing,
expenditure transfers, Federal Cash Transactions reporting, Letter of
Credit draws, cash receipts and applications, interest income
computation, compliance review, general ledger reconciliation and
Financial Statements preparation.

4.   Assist in establishing internal controls. Integrate procedures and
internal controls for automated mainframe and in-house accounting systems.

5.   Review and approve accounting transactions, journal vouchers,
management reports, grant and contract portion of the UW financial
statement, State of Washington financial reports and internal accounting
reports for completeness, accuracy and compliance.

6.   Coordinate oral and written interdepartmental and agency
communications regarding policies, procedures, rules and regulations.

7.   Assist customers (Vice Provost, Deans, Chairs, Principal
Investigators, Directors, Administrators, Managers, Budget Analysts and
Fiscal Specialists). Decide when appropriate to research
questions/issues and when to delegate a portion (or all) of these tasks.

8.   Coordinate accounting processes to incorporate new and amended
University, State, and Federal regulations. Work with other divisions
within Financial Management and other University offices to develop
policies and procedures related to grants and contracts and to respond
to changes in external regulations.

9.   Communicate new/amended policies and procedures to Department
chairs, Principal Investigators, Directors, Administrators, Budget
Analysts and Fiscal Specialists. Work closely with staff units and other
campus department leaders to communicate process improvement ideas and
develop good working relationships.

10. Prepare complex accounting reports, financial statements,
comparative analysis of balance sheet and income statement items and
reconciliations as required.

11. Assist in audit coordination, respond to audit questions and
establish and implement accounting procedures based on audit
recommendations.

12. Assess and plan units need for equipment, space, and permanent and
temporary staffing. Coordinate with GCA Director to obtain necessary
resources.

13. Coordinate and teach the Grant and Contract Fiscal Administration
class through UW Training and Development. Update the GCA class
materials as needed and coordinate with the Director and Managers on
class structural changes. Coordinate, participate in and present at
various informational grant and contract workshops and seminars.

14. Act on behalf of the Director during her absence.  Manage special
projects as assigned by the Director and Assistant Vice President.

15. With initiative, actively participate in the Quality Improvement
Process by leading and interacting with members of the work team/group
to develop processes to meet and/or exceed customer needs.


As a UW employee, you will enjoy generous benefits and work/life
programs. For a complete description of our benefits for this position,
please visit our benefits website.


Requirements:
Bachelor’s degree in accounting, business, finance or related field,
plus a minimum of six years managerial or supervisory experience, and
six years of accounting and computer experience.

Excellent interpersonal skills, ability to exercise independent
judgment, and excellent written and verbal communication skills.
Experience using personal computers, specifically using spreadsheet,
word processing, and database software.


Equivalent education/experience will substitute for all minimum
qualifications except when there are legal requirements, such as a
license/certification/registration.


Desired:
Desired qualifications include an understanding of management concepts
and practices in Quality Improvement environment, knowledge of grant and
contract accounting, fund accounting experience, and working knowledge
of the University’s on-line Financial Accounting System.

 

 

 

 

If you have any questions, contact:

Kristin Findley, CRA
Assistant Director
Grant & Contract Accounting
University of Washington
206.616.4870