Grants Management Specialist, Grants Administration/Research Services Office

State Title and Rank: Senior Staff Assistant, SL-3, Commensurate with qualifications and experience

Function and Scope

To assist in the administration of sponsored projects in accordance with federal, sponsor, Research Foundation, SUNY and campus guidelines, support investigators and others on campus in the administration and reporting of research projects funded from extramural sources from account establishment phase of a project through project close-out and required records retention support.

Duties and Responsibilities

·        Facilitate the operations of projects or programs through administrative coordinating activities such as purchasing, personnel, budget and financial reporting, and interaction with sponsor or client.

·        Assist in administration of grants by keeping faculty and project directors advised of policies and procedures in the areas of expenditure reporting, procurement of equipment and supplies, and employment recruitment and hiring, including affirmative action.

·        Administer procedures that ensure efficient functioning of the project, and monitor reports and expenditures.

·        Approves expenditures and disbursement of funds, authorize expenditures and transactions on a daily basis.

·        Assists in financial administration by performing accounting related activities in areas such as purchasing, payroll, and accounts payable in the Oracle environment and in keeping with appropriate OMB circulars, Research Foundation regulations and SUNY policies.

·        Aid in administration of approved grants by assisting faculty in such areas as expenditure reporting, procurement of equipment and supplies, and eventual grant termination.

·        Provide guidance to research accounting managers and staff performing the majority of the day-to-day tasks related to grants administrative functions related to externally funded programs.

·        Preparation and delivery of grants management workshops for faculty and research personnel.

·        Provide input to the establishment of related policies and procedures.

·        Effectively communicate necessary information to faculty and staff in managing and accounting for funding from grants and contracts.

·        Preparation of sponsored research and fiscal reports required by outside agencies

·        Ensure that appropriate information is entered into the Research Foundation's computer system.

·        Perform research, prepare and analyze complex issues as assigned; make recommendations as appropriate.

·        Assist in responding to audits by Research Foundation or federal or state agencies.

·        Coordinate purchasing services through development of procedures and forms and provide interpretation of policy. May conduct training sessions for research community and employees.

·        Assist PI/PDs in varied administrative functions related to externally funded programs.

·        Reviews monthly fiscal and progress reports; maintains files.

·        Conduct training sessions for employees.

·        Produce activity reports and review monitoring reports to assure processes are consistent with established procedures.

·        Carry out staff assignments as required.

·        May serve as office representative on Foundation, campus or University-wide committees.

Education / Experience

Bachelor's degree in a field appropriate to the function managed; advanced degree or appropriate professional certification desirable; 3-5 years experience in grants management or public funds administration; professional certification in the form of a Certified Research Administrator’s designation (CRA) in good standing preferred. Ability to work successfully in a team environment.

Please forward a cover letter, resume, and three professional references to the following address:

Nancy Wagner, Co-Chair (xxxxxx@fredonia.edu )

Gregory Harper, Co-Chair (xxxxxx@fredonia.edu )

Search Committee-Grants Management Specialist

W216 Thompson Hall

SUNY Fredonia

Fredonia, NY  14063

Application Deadline:  Review of applications will begin February 16, 2007 and will continue until position is filled.

SUNY Fredonia is a comprehensive state university awarding both bachelor’s and master’s degrees in more than eighty programs.  Repeatedly cited in national surveys as one of America’s best colleges, Fredonia ranks among the top ten institutions in the Northeast and the top one hundred in the nation.  The attractive campus is located in a picturesque Chautauqua County village not far from Buffalo and less than three hours from Toronto.

An affirmative action/equal opportunity employer, SUNY Fredonia
encourages and actively seeks applications from minorities, women
and people with disabilities.