Our institution's rate changes four times over five years. On hard copy submissions, we pro-rate the F&A based on the number of months the project will take place in each fiscal year. We've created a template NIH Checklist with a notation indicating the proration. The NIH has accepted this checklist since October, when our rate was re-negotiated. Our fical year is also July to June.

Our University recently negotiated our new indirect cost rate which has one rate for fiscal year 2006-2007 and another for 2007-2008. We operate on a July to June Fiscal year. This is the first time we have had this problem and I was wondering how other Universities handle prorating their IC calculation on multi year budgets that cross over the fiscal years (i.e. October 1 to September 30) and has anyone had a problem with this issue on a grants.gov budget submission?

After reading all the email on NIH AREA grants we are concerned if this pro-rated type of IC calculations will be possible.

Please feel free to respond directly to me at xxxxxx@hawaii.edu

Georgette Sakumoto
University of Hawaii
Office of Research Services
Phone 808 956-4056
FAX 808 956-9081

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