Sue,
I agree with Jeanne (nice job, Jeanne). If the individual has no interest in becoming a member, pay the full cost even if the attendance fee is higher than that which might be charged if s/he were. Assuming the expense has been budgeted for in the proposal, the costs are allowable and allocable.

Maggie
Director, Grant and Contract Services
University of Alaska Fairbanks

Ware, Jeanne wrote:

Sue,

 

You cite departmental administration, but in section J. 33. it clearly states that memberships are allowable as a direct cost.  Also, from what you say below, if the research MUST attend this meeting, but has no interest in being a permanent member (it could happen, I suppose), then you are only obligated to send to the meeting.  If the funder says to include the cost in the budget, then I say, okay!

 

Then again… I’m new to RA so I defer to the group…

 

Jeanne V. Ware

Director

Office of Research Programs and Services

New College of Florida

5700 North Tamiami Trail, COH 227

Sarasota, Florida 34243

http://www.ncf.edu/orps/

941.359.4649

941.359.4655 fax

From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Sue Logan
Sent: Tuesday, January 24, 2006 11:01 AM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Memberships Costs on Federal Grants

 

Dear Research Administrators:

 

I have a question for you …

 

Per OMB Circular A-21, F.6.b.,

 

(3) Items such as office supplies, postage, local telephone costs, and memberships shall normally be treated as F&A costs.

 

We have a researcher that must attend an annual professional meeting as part of the scope of work of the project.  He is currently not a member of the society, but if he becomes a member, the registration costs are much less.  How does your university handle such a situation ?  Do you allow the membership cost to the professional organization for the PI to be charged to the Federal grant in this case ?

 

Thank you

Sue

 

Sue Logan, CPA, CRA

Director, Contracts and Grants

Division of Research and Graduate Studies

Florida Atlantic University

777 Glades Road

ADM 210A

Boca Raton, FL  33431

(561) 297-2606  phone

(561) 297-2319  fax

xxxxxx@fau.edu

www.fau.edu/research/ocg/index.html

 

 

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