Dara,
 
This brings to mind another question -- how much time should an organization allow for the whole process of registration? Of course, one should initiate this well in advance of proposal submission time. In our case, we already have the DUNS number for one of our legal entities so are that much further along in the steps. I did not want to begin the CCR registration so early that the particulars will be forgotten by the time we submit our first application (and our EBC reacts to the email prompts with a "huh?"), but I like Terri's elegant solution of a generic email address which is forwarded to more than one person.
 
Molly

-----Original Message-----

From: Dara Little [mailto:xxxxxx@UIC.EDU]

Sent: Thursday, December 11, 2003 11:24 AM

To: xxxxxx@HRINET.ORG

Subject: Re: [RESADM-L] grants.gov process

Molly,

I was just told the same thing the other day.  What I'm understanding is that whoever your register as the Electronic Business Contact is the person that will receive an automatically generated email (for us this will go to all of us here on "awards") once a PI registers themselves as an AO, which they must do to begin the application process. Then, whoever the EBC is can either give PI submit access directly or you can submit the application through the EBC. I asked if you can view the application once the email has been generated (would be nice if were submitting for the PI) and I was told no. I found the hassle of having to get a separate MPIN # through the CCR to be the biggest hassle so far, the system is definitely not user friendly.

Dara

At 11:07 AM 12/11/2003 -0600, you wrote:

I just received some additional explanation from the Grants.gov Customer

Support. (The term "authorized organization representative" is apparently

not necessariliy intended to be understood to be synonymous with "authorized

official" ...?) Anyway, I'm passing along the response in case others can

benefit.

Molly

Hi Molly ...

I'd like to provide further clarification on your question:

Before submitting an application, your organization must complete the Get

Started steps. The registrations need only to be completed once.

Your organization will need to complete the CCR registration. In this

registration, you will be required to designate a Point of Contact. This

person (the Grants.gov EBiz POC) will be the person who needs to approve the

people who register to be able to submit applications on behalf of their

organization.

Only Authorized Organization Representatives (AORs) will be able to submit

an application on behalf of your organization. Your organization can

designate anyone it chooses as an AOR. AORs will need to complete two

registrations (the Credential Provider and Grants.gov registrations) and

then be approved by the EBiz POC before they will be able to submit

applications. Once an AOR completes both registrations, the EBiz POC will

receive an email stating that someone has signed up to submit applications

on behalf of their organization. The EBiz POC will then need to log into the

EBiz section of Grants.gov using their DUNS number and MPIN and assign the

"Authorized Applicant" role to the AOR. After an AOR is assigned the

"Authorized Applicant" role, they will be able to submit applications.

Again, your organization will only need to register with CCR once and each

AOR will only need to complete the Credential Provider and Grants.gov

registrations once.

While waiting for the registrations to become active, anyone at your

organization can find a grant, download the application package and complete

the application. Once the application is complete, the AOR will then need to

submit it. During the submission process, the AOR will be required to log

into Grants.gov to verify that they are authorized to submit applications on

behalf of their organization.

Your organization can choose whomever it wants as the Point of Contact in

the CCR registration. This person's only responsibility will be to assign

the "Authorized Applicant" role to each of your AORs after they complete

their registrations. You can also designate anyone as an AOR and may have

numerous AORs for your agency.

I hope that this answers your question better. If you have any additional

questions, please call me at 1-800-518-4726.

Thank you.

Kristina

Customer Support

www.grants.gov

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Dara C. Little

Coordinator

University of Illinois at Chicago

Office of Research Services

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