Scanning/Uploading Procedure for Signed NSF Documents

Administrator

1. Give the original, signed document to Alma (backup: Joe, Connie)

Alma

(note the following will only work if the file FastLane.joboptions is in your

c:\program files\adobe\acrobat 4.0\distillr\settings directory. This file is at P:\software\nsf or at http://www.fastlane.nsf.gov/a1/Adobe4WinDwnld/Adobe4WinDwnld.htm)

(be careful with file names and locations)

2.

b) power off the printer

b) start Adobe Acrobat 4.0

File/Import/Scan

device = Visioneer PaperPort 3100

format = single sided

Scan

(the normal scanner control panel appears - scan the document as you normally would. You will be given the option of scanning additional pages or you can select Done)

The scanned document appears in Adobe. Save it as a PDF file in C:\NSF Signatures

(if you need to add this document to other documents, see How to Combine Pages at the end of this procedure) Do not proceed to the next step until all the documents are combined into 1 pdf file

3. Convert the pdf file to a postscript file:

a. Using Adobe Acrobat 4.0, click "File" and choose "Export" -> "PostScript"

b. In the dialog box, choose:

i) File Format = PostScript File

ii) PostScript Option = Language Level 2

iii) ASCII or binary

iv) Pages = ALL

v) Font Inclusion = All Embedded

vi) Check TrueType to Type 1

c. Save

d. in the resulting Save dialog box, choose directory and file name and make sure the file type is .ps (postscript)

4. Convert the postscript file to an Acrobat version 3.0 pdf file:

a) Open Adobe Acrobat Distiller 4.0 and ensure that on the opening screen

Job Options = FastLane

Compatibility = Acrobat 3.0

b) Open the .ps file (you will need to highlight the file and click Open)

In the resulting Save dialog box, select name (use the C+G administrator's name), directory (C:\NSF Signatures), and specify type as .pdf

5. Send this .pdf file back to the administrator as an email attachment

6. Turn the printer on

Administrator

7. Uses the NSF Upload Procedure to put the .pdf file into the Supplementary Documents Section

> log in to Fastlane

> submit proposals to NSF

> edit

> highlight proposal/edit

> GO Supplementary documents

> transfer PDF

> browse (this allows you to navigate to the file)

> highlight the file/OK

>transfer PDF file

> display current Supplementary documents (to make sure it's there)

> go back

> at form preparation: go back

> at SRO interface: go back

> at proposal preparation, use your normal procedures

How to Combine Pages

a) the documents to be combined must all be in PDF format

b) you may have to scan some or all of the documents yourself

Use Adobe Acrobat 4.0

Document/Insert Pages

navigate to the files to be combined

double-click on the file name to bring up the Insert Dialog Box (you may need the C+G administrator to tell you the order of the pages)

enter your choices and then click OK