Lisa,

I recommend contacting your Controller's Office or Property Accounting
Office for guidance on this.  At my institution the repair would need to
meet the following criteria to qualify as an expense that would be
capitalized (and therefore charged as equipment on the grant):

(1) increase productivity/function beyond the capital asset's original use
(2) extend the life of the asset by 1+ years
(3) exceed the institution's capitalization threshold of $5,000

Your institution probably has similar guidelines.

Best regards,

David Hagen

--
David Hagen
Associate Director
Office of Sponsored Projects Administration
University of Minnesota
(612) 626-9895

On 5/20/2014 6:29 AM, Lisa At Rice wrote:
> Hello,
> One of our PI's has a laser in his lab needing at total of about $22,000 in repairs. The purchase of the laser was funded by a DOE grant and the PD wants us to submit a supplement proposal. What I need to determine is if all the repair cost can be considered equipment, thus no overhead.
>
> Cost include: parts, freight, and labor - can I put all this under the equipment category in the budget?
>
> Lisa Emmite-Baker
> Lead Research Administrator
> Electrical and Computer Engineering
> Rice University
>
> Sent from my iPad
>
>
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