Re: Grant Approvals Gregory K. Schmidt 09 Mar 2012 23:42 EST

Don't EVEN get me stsrted on PARs!  Every person with more than one "A-21" activity got a. Monthly 100% activity report.  I had an employee dedicated to to tracking them.  I lost the job trying to fix that!

Mike McCallister <xxxxxx@GRANTSTREETSERVICES.COM> wrote:

>Oh god yes.  Effort reports, as important as they are, are wild estimates
>that most folks couldn't back up at gunpoint.  Too many signatures?  Who
>would be reading and checking that silliness?  And based on what?
>Silliness, thy name is administration.
>
>
>
>Spanky
>
>
>
>From: Research Administration List
>[mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Theresa Defino
>Sent: Friday, March 09, 2012 2:17 PM
>To: xxxxxx@lists.healthresearch.org
>Subject: Re: [RESADM-L] Grant Approvals
>
>
>
>Does this happen for other things, too, like effort reports?
>
>Kind regards,
>
>Theresa Defino
>
>Editor
>
>Report on Research Compliance
>
> <mailto:xxxxxx@aol.com> xxxxxx@aol.com
>
>301-738-3721
>
>
>
>-----Original Message-----
>From: Schoen, Alexander < <mailto:xxxxxx@WINTHROP.ORG>
>xxxxxx@WINTHROP.ORG>
>To: RESADM-L < <mailto:xxxxxx@lists.healthresearch.org>
>xxxxxx@lists.healthresearch.org>
>Sent: Fri, Mar 9, 2012 2:15 pm
>Subject: Re: [RESADM-L] Grant Approvals
>
>More signatures = less accountability
>
>
>
>Alex
>
>-----Original Message-----
>From: Research Administration List [
><mailto:xxxxxx@lists.healthresearch.org?>
>mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Mike McCallister
>Sent: Friday, March 09, 2012 11:06 AM
>To:  <mailto:xxxxxx@lists.healthresearch.org>
>xxxxxx@lists.healthresearch.org
>Subject: Re: [RESADM-L] Grant Approvals
>
>
>
>Please, not in front of the children.
>
>
>
>Spanky
>
>
>
>-----Original Message-----
>
>From: Research Administration List
>
>[ <mailto:xxxxxx@lists.healthresearch.org?>
>mailto:xxxxxx@lists.healthresearch.org] On Behalf Of K.Monae Consulting
>
>Sent: Friday, March 09, 2012 10:15 AM
>
>To:  <mailto:xxxxxx@lists.healthresearch.org>
>xxxxxx@lists.healthresearch.org
>
>Subject: Re: [RESADM-L] Grant Approvals
>
>
>
>I'm not particularly grouchy about this either...but I could hug you for
>
>this post right now! LOL
>
>
>
>Sent from my iPhone
>
>
>
>
>
>On Mar 9, 2012, at 5:46 AM, Mike McCallister <
><mailto:xxxxxx@GRANTSTREETSERVICES.COM> xxxxxx@GRANTSTREETSERVICES.COM>
>
>wrote:
>
>
>
>> I've found over the years that the smaller the school, the more signatures
>
>you have to get.  My personal best is a school with 12 signatures.  No
>
>kidding, 12.  Great big schools?  Maybe 3-- Chair, Dean and Designated
>
>Signatory.  All those extra signatures are silly in our opinion, but those
>
>who sign want desperately to be seen as part of the CONTROL function, even
>
>though when something goes wrong all that poop slides downhill onto the
>
>research administrators head.  "You should have known."  Right, that's why a
>
>secret is called a "secret."  Trying to reduce the institution's standing
>
>plan for signatures is just like poking a bunch of bears with a stick.
>
>Everyone wants to appear to be involved, even when it is screamingly obvious
>
>their participation is just window dressing.  It just makes me nuts, but
>
>then this is also the nature of organizations that is replete with amateur
>
>administrators-- none were trained to manage anything and they meet the
>
>clueless standard far too of!
>
>te!
>
>> n.
>
>>
>
>> Not that I am particularly grouchy about this.
>
>>
>
>> Really.
>
>>
>
>> Spanky
>
>> -----Original Message-----
>
>> From: Research Administration List
>
>> [ <mailto:xxxxxx@lists.healthresearch.org?>
>mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Gregory K.
>
>> Schmidt
>
>> Sent: Thursday, March 08, 2012 8:39 PM
>
>> To:  <mailto:xxxxxx@lists.healthresearch.org>
>xxxxxx@lists.healthresearch.org
>
>> Subject: Re: [RESADM-L] Grant Approvals
>
>>
>
>> In my humble opinion, there are several on your list I'd drop.
>
>>
>
>> 1.  President
>
>> 2.  VP of IA
>
>> 3.  VP Student affairs
>
>> 4.  VP Enrollment
>
>> 5.  VP Admin
>
>>
>
>> I would add
>
>> 1. School dean/Dept chair
>
>>
>
>> That's 3 approvals, maybe 4.  Why so few?  Do you really think the
>
>President reads all grant apps?  Why would Student affairs need to approve
>
>a grant about Wombats?
>
>>
>
>> Give those I took off the list a monthly report (PI, Title, Sponsor, $,
>
>etc.).
>
>>
>
>> The more signers on a document, the less reviewn there actually is.  If
>
>the Pres signs off, who will say no?  I'm an overworked VP of Student
>
>Affairs.  I don't have time for this!  Surely the VP Admin will catch
>
>anything wrong.  I'll sign and pass it on.
>
>>
>
>> Don't think it happens?  Every single org I've either worked for, or
>
>consulted has had these issues.  Every one of them with errors.
>
>>
>
>> " <mailto:xxxxxx@mcdaniel.edu> xxxxxx@mcdaniel.edu" <
><mailto:xxxxxx@MCDANIEL.EDU> xxxxxx@MCDANIEL.EDU> wrote:
>
>>
>
>>> Quite a while ago (perhaps almost a year) I sent an email out asking what
>
>sort of lead time your office/school requires for the grant approval
>
>process. I am revisiting that topic, as I am trying to prepare a policy
>
>change for my institution.
>
>>>
>
>>> Who at your institution has to sign off on a grant for it to be
>
>submitted? Oddly enough, our institutional policy does not include the PI or
>
>the Department Chair. Right now we require:
>
>>>
>
>>> *   Director of Grants (myself)
>
>>> *   President
>
>>> *   Provost
>
>>> *   VP for Administration and Finance
>
>>> *   VP for Institutional Advancement
>
>>> *   VP for Student Affairs
>
>>> *   VP for Enrollment Management/Dean of Admission
>
>>>
>
>>> As you can imagine this takes a lot of work and coordination, and policy
>
>has always been a 30 day lead time on all grants submitted. If any one of
>
>these people objects, changes have to be made to the proposal or it simply
>
>does not get submitted.
>
>>>
>
>>> I figure as we are trying to transition to electronic approvals, it is a
>
>good time to make other changes as well. Any data I can have from other
>
>institutions, especially small PUI's/Liberal Arts institutions, would be
>
>extremely helpful.
>
>>>
>
>>> Thank you for all your input!
>
>>>
>
>>> Robin
>
>>>
>
>>> **********************************************
>
>>> Robin N Dewey, MS, CRA
>
>>> Director, Office of Academic and Government Grants McDaniel College
>
>>> 2 College Hill
>
>>> Westminster, MD 21157-4390
>
>>> Voice: 410-386-4699
>
>>> Cell: 585-797-8536
>
>>>
>
>>>
>
>>>
>
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