Re: Tuition/Cost Share Question Jason K McCrory 18 May 2010 10:44 EST

Here's an example of how it can work.

Grant Expense Account A is funded by Grant Revenue Account A, which is funded by the sponsor.
Grant Expense Account A has a sub-account for cost-sharing, which is currently unfunded.
Tuition Account A is funded by the class taught by the grant funded by the sponsor.
Tuition Account A now funds the sub-account for cost-sharing affiliated with Grant Expense Account A.
Grant Expense Account A is now partially funded by the sponsor and partially funded by the institution.

All of this assumes the sponsor isn't considering the tuition generated by the account as grant related income.

As for paying the faculty to teach summer courses from the tuition generated from the sponsor related courses, I'm assuming that salary would be charged to the sub-account associated with Grant Expense Account A.  Otherwise, capturing the effort on the project correctly and getting the appropriate amount of expenses on the account could be tricky.

Jason

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Sarah Dumais
Sent: Tuesday, May 18, 2010 10:23 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Tuition/Cost Share Question

I don't think you can do this.  How would it be justified?  Are you going
to declare tuition received on one grant to cover salary on another?
Doesn't sound reasonable to me.  Does your institution allow funds
received for tuition to be earmarked to pay salaries?  How does this work?

Even if it's salary on one grant used as cost share on another, then how
will you allocate effort?  Sooner or later the funds will have to come
from the institution, no?  What am I missing here?

Sarah B. Dumais
Research Grant/Contract Specialist
732.932.0150 x2107
848.218.1834 (mobile)
732.932.0162 fax
xxxxxx@grants.rutgers.edu
www.orsp.rutgers.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of Bonnie Kwit
Sent: Tuesday, May 18, 2010 11:01 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Tuition/Cost Share Question

Are you kidding?  She can use that for cost share?

Bonnie Kwit
Grant and Contract Officer
Oakland University
505 Wilson Hall
Rochester, MI   48308
(248) 370-4116
xxxxxx@oakland.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of
TED MORDHORST
Sent: Tuesday, May 18, 2010 10:52 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Tuition/Cost Share Question

Yes, that is correct.

Ted

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of
Beryline Temples
Sent: Tuesday, May 18, 2010 7:39 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Tuition/Cost Share Question

Thanks for your reply Ted,
So once the funding agency pays the university the tuition for the
students,
then those funds are not federal anymore and can be spent for anything
including to meet a cash match on a federal grant?
Beryline

>>> TED MORDHORST <xxxxxx@U.WASHINGTON.EDU> 5/17/2010 4:15 PM >>>
If I understand your question correctly I would say Yes but I would not
say
that tuition is paying the faculty salary.  It would be like using your
recovered indirect cost funds to pay for the faculty salary.  Once tuition
is paid to the university from any source it generally goes into operating
funds to pay for the operation of the institution.  At that point it has
lost its federal connection and is considered institutional funds.

Ted

Ted Mordhorst
Assistant Director, Post Award Financial Compliance
University of Washington
Research Accounting and Analysis
3917 University Way N.E.
Box 351122
Seattle, Wa 98105-6692
Ph 206-616-8678, FAX 206-543-0764
email xxxxxx@uw.edu
Office Hours Monday - Thursday 6AM to 5PM

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of
Beryline Temples
Sent: Monday, May 17, 2010 7:13 AM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Tuition/Cost Share Question

We need some guidance...

We have a federal training grant that is paying the tuition for
participants
to take a summer graduate level course. Once the tuition is paid to the
university from grant funds, are the funds considered state/university
funds
at that point?  We have been asked if we can turn around and pay the PI's
summer salary from those tuition dollars to meet part of our large cost
share.

We're seeming to have a difference of opinion on this question....  You're
input would be so helpful to us.

Thanks,
Beryline

_________________________
Beryline Temples
Sponsored Programs Administrator
Sponsored Programs Office
University of Central Arkansas
201 Donaghey Avenue
Torreyson Library 324
Conway, AR 72035-0001
phone:  (501) 450-3451
fax:  (501) 450-5339
xxxxxx@uca.edu
http://www.uca.edu/sponsoredprograms/ ( http://spo.uca.edu )

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================