[Fwd: More NIH eRA eSubmission Items of Interest on Competitive Revisions - April 21, 2009 **DRAFT**] Pamela T. Plotkin 21 Apr 2009 14:39 EST

Thought I would share this message, just sent by NIH RE: competitive
revisions

-------- Original Message --------
Subject: 	More NIH eRA eSubmission Items of Interest on Competitive
Revisions - April 21, 2009 **DRAFT**
Date: 	Tue, 21 Apr 2009 13:50:40 -0400
From: 	Ask eRA (NIH/OD) <xxxxxx@OD.NIH.GOV>
Reply-To: 	Ask eRA (NIH/OD) <xxxxxx@OD.NIH.GOV>
To: 	xxxxxx@LIST.NIH.GOV

*More NIH eRA eSubmission Items of Interest on Competitive Revisions -
April 21, 2009*

*eSubmission Errors Encountered with Competitive Revisions*

Listserv messages are flying, phones are ringing, tensions are high and
deadlines are upon us. Everyone wants to know, how to get his or her
application past the eSubmission errors that are triggering.

NIH has received many electronic competitive revision applications in
the past – many standard, uncomplicated revisions. The revisions
submitted in response to the Recovery Act announcements are far from
business as usual. We tried to anticipate and address as many
eSubmission “gotchas” that applicants might run into given the special
business rules in place for these opportunities and we caught most, but
not all, of them.

The following table summarizes known conditions that have triggered
eSubmission errors although allowed for these revisions, the error
triggered and action plan:

*Error*

*Allowable Condition & Notes*

*Action Plan*

“R03, R15, R21, R34 and U34 applications submitted by domestic
institutions must use the PHS 398 Modular Budget Form and not the SF 424
R&R Budget Form.”

The typical cost limits for these programs are not being enforced for
these revisions. Although other errors were downgraded to warnings to
allow detailed budget forms when over $250K in a budget year, this one
was missed.

NIH temporarily changed this error to a warning.

Applicants should resubmit their applications within the two-business
day error correction window.

“The parent grant for a revision must be awarded. The parent grant for
this submission is not a funded grant.”

The eRA system is not correctly handling the case when an NCE is
completed and the proposed revision end date is within the extended period.

These applications require help desk
<http://era.nih.gov/ElectronicReceipt/support.htm> intervention to
complete the submission process.

Applicants should address all other identified errors and warnings.

Applicants will be placed on a systems issue list and the help desk will
work with each applicant to complete the submission. Applicants that
have reported this issue and are waiting for assistance will not be
penalized for missing submission deadline.

“The parent grant that has been entered is not associated with this PI.”

The eRA system is not correctly handling the case when the PD/PI was
changed during a non-competing budget period.

These applications require help desk
<http://era.nih.gov/ElectronicReceipt/support.htm> intervention to
complete the submission process.

Applicants should address all other identified errors and warnings.

Applicants will be placed on a systems issue list and the help desk will
work with each applicant to complete the submission. Applicants that
have reported this issue and are waiting for assistance will not be
penalized for missing submission deadline.

“This application is a duplicate of a previous submission for the same
council round. Please submit again using the ‘Changed/Corrected
Application’ Type of Submission on the SF 424 RR cover page.”

The cause is the Type 2 (renewal) has been submitted but has not yet
been reviewed, the system sees the revision as a duplicate of the renewal.

These applications require help desk
<http://era.nih.gov/ElectronicReceipt/support.htm> intervention to
complete the submission process.

Applicants should address all other identified errors and warnings.

Applicants will be placed on a systems issue list and the help desk will
work with each applicant to complete the submission. Applicants that
have reported this issue and are waiting for assistance will not be
penalized for missing submission deadline.

In establishing workarounds that allow these special revisions to be
submitted, we have also opened the door for non-compliant applications
to pass through the system. Be aware, that some applications will pass
system validations and be refused by living, breathing NIH staff later
in the process.

Each problem reported, must be considered on its own. It is a
time-consuming and tedious process. Please be patient as our support
team works through the support ticket queue. In the majority of cases,
we are still finding that the system-identified errors are triggering
correctly. Most common legitimate errors remain:

 * Your very recent No Cost Extension (NCE) is not yet approved by
 NIH Grants Management staff and the project dates of the revision
 depend on the NCE being in place
 * The project dates of the revision fall outside of the project
 period of the parent grant (no NCE in the mix)

If your application has one of these conditions, it must be reworked to
meet the criteria for the revisions.

We are all working fast and furious. Thanks for your patience.

**Sheri Cummins & Scarlett Gibb**

Customer Relationship Managers
eSubmission and eRA Commons

NIH Office of Extramural Research

xxxxxx@mail.nih.gov <mailto:xxxxxx@mail.nih.gov>

Final Notes:

· Although you are welcome to send suggestions, feedback and general
inquiries to us at xxxxxx@mail.nih.gov <mailto:xxxxxx@mail.nih.gov>, all
production issues must be reported through the eRA Commons Help Desk
<http://era.nih.gov/ElectronicReceipt/support.htm>. This ensures timely
support and appropriate documentation of your issues.

· This message was sent to multiple listservs; you may receive it more
than once – sorry for any inconvenience. To subscribe/unsubscribe to eRA
listservs, please go to our Get Connected
<http://era.nih.gov/about_era/get_connected.cfm> page.

--
Pamela Plotkin, Ph.D.
Deputy Director, Office of Sponsored Programs
Cornell University
373 Pine Tree Road
East Hill Plaza
Ithaca, NY 14850-2820
607-254-8329
xxxxxx@cornell.edu

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