Re: Smalll Business Vendor Utilization Program Maureen McMahon 26 Apr 2007 16:03 EST

Hello-
I also have a procurement-related question. We recently revised our
procurement policies and included a category of purchase (less than $5k)
that we deem "small dollar purchase" that does not require getting
quotations. These types of purchases are generally made using our p-card.
The auditor today asked me how we know we got the lowest possible price for
small dollar purchases if no quotations are required.

We reviewed what seemed like hundreds of procurement policies when we were
in the process of revising ours, and I know this is common practice. What I
don't know is how to respond to the auditor. I'm wondering if any
procurement-types out there can give me a good citation to justify no
quotations for small dollars purchases (up to the couple thousand dollar
range.)
Thanks,

Maureen McMahon

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
Blake, Valerie
Sent: Thursday, April 26, 2007 4:30 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Smalll Business Vendor Utilization Program

Hello Fellow Research Administrators,

We are trying to develop a set of policies and procedures to meet
federal research contract requirements for purchasing goods/services
from small businesses.

I would appreciate it very much if you would share any policies and
procedures that you have created for your institution.

Thanks.

Valerie

Valerie A. Blake
Assistant Director
Office of Grants and Contracts
Feinstein Institute for Medical Research
North Shore-Long Island Jewish Health System
5 Dakota Drive, Suite 307
Lake Success, NY  11042
Phone:  (516) 719-3100
Fax:  (516) 719-3110
Email:  xxxxxx@nshs.edu

----------------------------------------------------------------------------
-----
The information contained in this electronic e-mail transmission
and any attachments are intended only for the use of the individual
or entity to whom or to which it is addressed, and may contain
information that is privileged, confidential and exempt from
disclosure under applicable law. If the reader of this communication
is not the intended recipient, or the employee or agent responsible
for delivering this communication to the intended recipient, you
are hereby notified that any dissemination, distribution, copying
or disclosure of this communication and any attachment is strictly
prohibited. If you have received this transmission in error, please
notify the sender immediately by telephone and electronic mail,
and delete the original communication and any attachment from any
computer, server or other electronic recording or storage device
or medium. Receipt by anyone other than the intended recipient is
not a waiver of any attorney-client, physician-patient or other
privilege. Thank you.

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================