Re: Institution signatory authority and electronic submission of proposals Shepard, Andy 25 Feb 2005 13:36 EST

Hello Fellow ResAdminers,

To add to the list as I just finished reviewing electronic proposal
submission requirements for some federal sponsors.  that do not require
institutional approval on electronic proposals:

Justice Dept and the Grants Management System will allow individuals to
submit an electronic proposal with institutional review.

Dept of Ed does not fall into this category; to paraphrase the Ed web
page, "When all sections of your grant application are completed, the
user with the Submit privilege should click the "Ready to Submit" button
above. This will verify the completeness of your application and launch
the Application Submission Page which must be completed on behalf of the
Authorized Representative of your institution. Only authorized
individuals for your organization can submit an application. Please
check with your certifying official or sponsored research office to
verify the Authorizing Representative information before submission."

Andy

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Andy Shepard			Phone: (603) 862-2436
Office of Sponsored Research	Fax: (603) 862-3564
University of New Hampshire	Email: xxxxxx@unh.edu
Durham, NH 03824-3585		http://www.unh.edu/osr/index.html
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Tammy Custer
Sent: Friday, February 25, 2005 11:26 AM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] Institution signatory authority and electronic
submission of proposals

I would like to know if there are others as well because I am one of the
people that maintains a matrix of federal systems on the FDP website
that breaks down what the system does.  We capture who can submit the
proposal.

At 10:32 AM 2/25/2005 -0500, you wrote:
>Bob,
>Here is my list of sponsors that allow electronic submissions without
>institutional approval:
>- DOD's NRO and SPAWAR programs
>- NEH
>- Alzheimer's Assn
>- American Cancer Society
>- American Heart Assn (but if awarded, PI must get approval within 90
days)
>- American Lung Assn
>- Cancer Research and Prevention Foundation
>- Council for the International Exchange of Scholars (CIES)
>- Gates Fdn/NIH Global Health Grand Challenge Prgm
>If there are more...it'd be great to find out now rather than after a
>faculty member has
>submitted something.
>Terri
>
>"One can never consent to creep when one feels
>an impulse to soar." -- Helen Keller
>Terri M. Hall
>Associate Director of Sponsored Programs (eRA)
>Office of Research
>University of Notre Dame
>(574) 631-7378   Fax: (574) 631-6630
>http://www.nd.edu/~research
>
>
>----- Original Message -----
>From: "Robert Beattie" <xxxxxx@UMICH.EDU>
>To: <xxxxxx@HRINET.ORG>
>Sent: Thursday, February 24, 2005 6:09 PM
>Subject: Re: [RESADM-L] Institution signatory authority and electronic
>submission of proposals
>
>
>> We typically view "submitting" as no different from "mailing."  Both
>> are forms of "sending."  All proposals must be approved by chairs,
>> deans and the grants office (DRDA) prior to a PI/staff sending a
>> proposal to a sponsor.  Then the PI can "push the button."
>>
>>   Does anyone allow the PI/staff to mail a proposal?  Probably only
if
>> approved.
>>
>> We try to get access to the electronic version and execute some sort
of
>> electronic approval so we get the exact copy.  I like to ask the
>> sponsor staff if they will make the grant payment directly to the PI
if
>> they allow the PI to submit without appropriate approvals.  Many
>> agencies are catching on to the role of the grants office and I see
>> fewer agencies allowing direct approval without some indication of
>> central university approvals.
>>
>> Who are still the worse offenders of this?
>>
>> Bob
>> __________________________________
>> Robert Beattie
>> Managing Senior Project Representative
>>     for Electronic Research Administration
>> Division of Research Development and Administration
>> University of Michigan
>> 3003 S. State Street   Ann Arbor, MI  48109-1274
>> office: 734 936-1283    mobile: 734 717-6281
>> xxxxxx@umich.edu
>>
>>
>> On Feb 24, 2005, at 4:40 PM, Laurie Chamness wrote:
>>
>> Many electronic proposal application systems do not differentiate
>> between the submitting official and the signing official. What is the
>> policy at your institution regarding who has the authority in your
>> Sponsored Programs office to submit an electronic application? Do you
>> allow only persons with formal institution signatory authority to
>> submit applications electronically?
>>
>> Laurie
>>
>> --
>> Laurie Chamness
>> Assistant Director
>> Office of Research and Sponsored Programs
>> Medical University of South Carolina
>> PO Box 250808
>> Charleston, SC  29425
>>
>> Ph (843) 792-3832
>> Fax (843) 792-6447
>> E-Mail:  xxxxxx@musc.edu
>>
>>
>>
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 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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