Grants Specialist Position Sudha Srinagesh 16 Feb 2005 18:18 EST

The Henry M. Jackson Foundation for the Advancement of Military Medicine is
seeking a detail-oriented professional with experience in the management of
grants and contracts for a Grants Specialist position in the Office of
Sponsored Programs at our Headquarters in Rockville, MD.

JOB SUMMARY:   Working in a team setting with other Grants Managers, Grants
Specialists and reporting to a Senior Grants Manager, incumbent is
responsible for providing both preaward and postaward sponsored program
administration for units in assigned portfolio.  Responsibilities include
providing assistance in proposal preparation activities, managing
administrative activities, assuring compliance with agreements, and
coordinating and preparing closeout activities

ESSENTIAL JOB DUTIES:     90% of time

Under limited supervision of a Senior Grants Manager, advise and assist
Principal Investigators in the administration of grants, subawards, and
cooperative agreements to include:

1 Working directly with investigators as needed to conduct funding searches,
prepare more complicated grant applications (assisting with budget
development, text formatting, overall compliance with submission guidelines
of the funding agency), obtain grant submission authorization from the
performance site institution, and obtain various assurances and certifications.

2 Tracking and facilitating the internal progress of proposals in view of
established deadlines and agency regulations and assisting in the collection
of documents necessary to process proposals.

3 Reviewing grant applications prior to submission to funding agencies or
private sponsors to assure applications are accurate, complete, and comply
with all applicable Foundation and sponsor regulations and conform to all
policies and regulations of the research performance sites.

4 Assisting investigators, with assistance of Financial Grants Specialist,
in project management including assisting with rebudgeting by assuring that
changes are accurate and allowable with Foundation policies, performance
site organization policies, Federal regulations, and funding agency
requirements or restrictions; monitoring the status of appropriate
assurances (animal use, human subjects, etc.); and assuring that funding
agency reporting requirements are met.

5 Reviewing awards to assure terms and conditions are applicable to project
and acceptable to Foundation.

6 Developing and negotiating subawards and contracts for service.

7 Conducting meetings with Principal Investigators, Sponsored Research
Administrators, and department chairs.

8 Resolving problems and making decisions within established policies,
procedures, and guidelines.

9 Keeping current in Foundation, sponsor, and government policies, rules,
regulations, and practices with respect to project administration.

10 Demonstrating the ability to handle confidential and sensitive
information with discretion.

11 Interfacing with Foundation research, financial, and legal office
personnel  as well as representatives of sponsors and other organizations.

12 Assisting the  Senior Grants Manager as required.

13 Executing multiple tasks, responding to multiple demands, considering
multiple alternatives, and setting priorities to accomplish mission while
maintaining harmonious relationships with a wide range of faculty and staff
in a fast-paced, deadline-driven environment.

NONESSENTIAL JOB DUTIES:       25% of time

1. Uses PeopleSoft, Microsoft Word and Microsoft Excel applications, and
others as needed to perform and enhance preaward and postaward services.

2. Completes other projects as assigned.

JOB SPECIFICATIONS:

Required Knowledge, Skills, and Abilities:  Knowledge of and experience in
preaward and postaward research administration in an academic setting with
the ability to interpret and understand Federal (e.g., NIH, NSF, OMB
Circulars A-122, A-110, and A-133) and non-Federal regulations and
operations.  Strong interpersonal and computer skills; ability to meet
multiple deadlines and handle multiple priorities, and ability to become
proficient on PeopleSoft Grants and Financials software.

Minimum Education/Training Requirements:  Bachelor’s Degree (preferably in
Business Administration, Health Care Administration, or related field).

Minimum Experience: 1 - 5 years directly related experience, preferably, in
grants management at a university, medical school, or nonprofit institution.
 Federal government contracting experience may be considered.

Physical Capabilities:  Requires long hours of sitting and working at a
computer.

Required Licenses, Certification or Registration:  N/A

Supervisory Responsibilities/Controls:  N/A

Work Environment:  Office environment.

Any qualifications to be considered as equivalents, in lieu of stated
minimums, require the prior approval of the Director of Human Resources.

HJF is a non-profit organization providing research administrative support
to the U. S. military medical community. We offer a generous compensation
and benefits package. AA/EEO Please send letter of interest and resume to:

careers @hjf.org ATTN: 201027

Human Resources Department Attn: Sudha Srinagesh, MBA, CRA, Senior Grants
Manager, Office of Sponsored Programs, The Henry M. Jackson Foundation for
the Advancement of Military Medicine, Inc. 1401 Rockville Pike -- Suite 600
Rockville, MD 20852

Phone: (301) 294-7286 FAX: (301) 294-1292

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